Contract Management Administrator

Smiths News plc; Birmingham; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Free onsite parking

Health Cash Plan

5% pension match

25 days holiday + buy scheme

Training & Development opportunities

Sharesave Scheme

Cycle to work scheme

Colleague Assistance Programme

Referral scheme

Job summary

Smiths News plc is recruiting for a hybrid role on a fixed-term contract through to the end of August 2027. The role focuses on contract compliance, lifecycle tracking, and maintaining the contract management database.

You will coordinate approvals, monitor licence dates, and support audits while ensuring adherence to internal policies. The ideal candidate will have strong data entry and Excel skills, excellent communication, and the ability to manage multiple priorities in a fast-paced

Qualifications

• Experience in contract compliance and lifecycle management.
• Strong data entry and analytical skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Excel and data handling.

Responsibilities

• Carry out compliance checks on Contractor’s documentation.
• Track and monitor the contract lifecycle, ensuring timely renewals and expirations.
• Maintain and update the contract management database and ensure accurate records.
• Track Waste Licence expiry dates.
• Facilitate the contract approval and signature process with stakeholders.

Skills

Contract management

Compliance

Data entry

Attention to detail

Excel

Tools

Excel

Job description

Hybrid role

FTC - end of August 2027

Our reputation as the UK’s largest newspaper and magazine wholesaler speaks for itself. Every day, we serve more than 22,000 customers from 34 distribution centres across the country. Behind every nightly miracle is a team of dedicated people carrying out more roles than you realise – we’re the unseen force that delivers. So when we say we’re excited for what the future holds for our customers and colleagues, you can trust we’re as good as our word.

Going national is not simply about scale; we are securing the future of print media, investing in long-term partnerships, and creating opportunities for our people, customers and stakeholders for years to come. Be part of the journey, join the team!

About the Role

• Carry out compliance checks on Contractor’s documentation .
• Track and monitor the contract lifecycle, ensuring timely renewals, expirations, Maintain and update the contract management Database system and ensure accurate records
• Track Waste Licence expiry dates
• Facilitate the contract approval and signature process in coordination with internal stakeholders and external parties. Delegation of authority (DOA)
• Identify potential risks in contracts and escalation issues to the Contract compliance co- Ordinator and Contract Manager as appropriate.
• Ensure compliance with organisational policies, procedures, and relevant regulations.
• Support audits related to contracts by providing requested documentation and summaries.
• Assist with continuous process improvement initiatives within the contract management
  function.

What we can offer you

Not only do we offer free onsite parking and competitive salary but you’ll also have access to:

• Company funded Health Cash Plan – providing cash back for everyday healthcare costs such as dental, optical and physiotherapy
• 5% match pension
• 25 days holiday plus holiday buy scheme
• 24/7 E-Learning modules, Training and Development opportunities
• Sharesave Scheme, Cycle to work schemes, Health cash plan
• Colleague Assistance Programme & Colleague referral scheme

About you

• Strong attention to detail and organisational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Strong data entry and analysis skills
• Good understanding of compliance and adherence to processes as well as being able to challenge any non conformances to process
• Experience in Excel

Please note: you must have the right to work in the UK to be considered for this position.

A career with us is a career filled with people, pride, and passion. We rely on each other to get the job done, and we deliver what we say we will. Let’s see if we can rely on you, too.