Contract Coordinator - Job ID 14351

Applitrack; Windsor; On-site; GBP 38,000 - 53,000; Full time

Benefits offered by this job

Group Health Insurance Plans

Life Insurance

Long Term Disability & Short Term

403(b) Retirement Savings Plan

Flexible Spending Account

Tuition Reimbursement

Employee Network Groups

Professional development courses

Job summary

CREC's River Street Schools and Programs seeks a Contract Coordinator to provide administrative, project management, and compliance support, ensuring IEP and CT-SEDS processes are accurate and timely. You will liaise with LEAs, families, and service providers to ensure smooth operations and high-quality educational services.

The role emphasizes confidential records management, multitasking, and timely communication, with strong emphasis on policy adherence and continuous process improvement.

Qualifications

• Associate's Degree or equivalent from two-year college or technical school, or six months to three years related experience.
• Proficiency with SPARK and SMART and other billing or financial platforms, as needed, strongly preferred.

Responsibilities

• Monitors compliance timelines and reporting requirements related to IEPs, evaluations, PPT meetings, and CT-SEDS submissions.
• Coordinates and oversees the preparation, distribution, and tracking of notices, correspondence, and related documentation.
• Coordinates and monitors the development, management, and processing of confidential student IEPs and related documentation.
• Participates in and supports multidisciplinary meetings and planning sessions.
• Coordinates the planning, logistics, and implementation of program-related events, meetings, and activities.
• Maintains oversight of confidential student records, compliance documentation, and electronic files.
• Develops, prepares, and disseminates professional correspondence, reports, and documentation.
• Serves as a primary point of contact for all billing and contracting across River Street Schools and Programs.
• Acts as a liaison between district teams, LEAs, service providers, and other stakeholders.
• Foster positive working relationships with program staff, families, school districts, and external agencies to support effective communication.

Skills

Project management

Interpersonal skills

Written & Oral communication

Organizational skills

Collaboration

Quality management

Adaptability

Organizational support

Education

Associate's Degree (AA) or equivalent

Tools

SPARK

SMART

Job description

• Position Type:
  Administration (Certified)
• Date Posted:
  9/28/2026
• Location:
  River Street School - Windsor
• Closing Date:
  10/09/2026

Since 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional learning and coaching for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools. Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.

POSITION SUMMARY

The Contract Coordinator provides administrative, project management, and operational support to River Street Schools and Programs (RSS), overseeing and coordinating the administrative and compliance functions associated with PPT meetings, IEP development, and CT-SEDS documentation management. The position ensures the accuracy, integrity, and timely completion of special education records and processes while maintaining compliance with applicable federal, state, and district requirements.

Serving as the primary point of contact and liaison between RSS, local education agencies, families, and service providers, the coordinator facilitates communication, resolves procedural issues, and supports the effective implementation of special education services. The position exercises independent judgment in managing confidential information, coordinating competing priorities, monitoring regulatory timelines, and supporting continuous improvement of systems and processes critical to delivering special education programming.

ESSENTIAL DUTIES and RESPONSIBILITIES

Duties/Responsibilities

• Monitors compliance timelines and reporting requirements related to IEPs, evaluations, PPT meetings, and CT-SEDS submissions, proactively identifying and addressing potential compliance concerns.
• Coordinates and oversees the preparation, distribution, and tracking of notices, correspondence, and related documentation to ensure timely communication with staff, families, LEAs, and external stakeholders regarding PPT meetings, IEP processes, and CT-SEDS requirements.
• Coordinates and monitors the development, management, and processing of confidential student IEPs and related documentation, ensuring timely completion, accuracy, and compliance with applicable special education regulations and district procedures.
• Participates in and supports multidisciplinary meetings and planning sessions, serving as a resource for gathering, communicating, and coordinating information necessary to support program operations and compliance requirements.
• Coordinates the planning, logistics, and implementation of program-related events, meetings, and activities, collaborating with internal and external stakeholders to ensure successful execution, with regard to contracts and billing for the provision of services.
• Maintains oversight of confidential student records, compliance documentation, and electronic files, ensuring records are accurate, current, and maintained in accordance with federal, state, and district requirements.
• Develops, prepares, and disseminates professional correspondence, reports, and documentation to facilitate communication, support decision-making, and ensure timely follow-through on program initiatives and compliance activities.
• Serves as a primary point of contact for all billing and contracting across River Street Schools and Programs.
• Acts as a liaison between district teams, LEAs, service providers, and other stakeholders, facilitating communication, resolving issues, and promoting effective coordination of IEP-related services and supports.
• Foster positive working relationships with program staff, families, school districts, and external agencies to support effective communication, coordinated services, and a positive educational environment for students.
• Comply with all company policies and procedures.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

COMPETENCIES

• Project Management - Supports project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and on budget; Manages project team activities.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Varies writing style to meet needs; Demonstrates group presentation skills.
• Organizational Skills: Manages time and resources efficiently.
• Collaboration: Works well with team members and provides support as needed.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Adaptability: Adjusts to changes and new situations easily.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

QUALIFICATIONS

• Associate's Degree (AA) or equivalent from two-year college or technical school, or six months to three years related experience and/or training, or equivalent combination of education and experience.
• Proficiency with SPARK and SMART and other billing or financial platforms, as needed, strongly preferred.

TRAVEL REQUIREMENTS

Motor Vehicle Operator's License or ability to provide transportation to meetings, trainings, and professional learning opportunities as required.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing (occasionally, less than 1/3)
• Walking (occasionally, less than 1/3)
• Sitting (continually, more than 2/3)
• Ability to work outdoors (occasionally, less than 1/3)
• Lifting up to 10 lbs. (occasionally, less than 1/3)
• Carrying up to 10 lbs. (occasionally, less than 1/3)

WHAT'S IN IT FOR YOU?

• Group Health Insurance Plans
• Basic & Supplemental Life Insurance
• Long Term Disability & Short Term Disability options
• 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
• Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
• Employee Assistance Program
• Credit Union Access
• Tuition Reimbursement Program
• Employee Network Groups
• Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career!
• Benefit from our exclusive partnership with Springfield College, offering a 15% discount on tuition for next-level degree programs to support your academic and career aspirations!

Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement.

DIVERSITY, EQUITY, & INCLUSION STATEMENT

CREC strives to understand and confront the symptoms and causes of racism and prejudice—ranging from biases to aggressions to discriminatory policies, practices, and traditions that harm people from systemically marginalized groups or that benefit privileged groups. CREC staff and students acknowledge and respect people of all identifiers, such as race, socioeconomic status, gender identity and expression, education, age, ability, ethnicity, culture, sexual orientation, language, nationality, religion, and veteran status.

DISCLAIMER STATEMENT

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.