Contract Administrator

BAM UK & Ireland; West of England; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Flexible working policy

Job summary

BAM UK & Ireland are recruiting a Contract Administrator to join their Facilities Management team for the Bristol Schools PFI Contract. You will provide administrative, financial and operational support to ensure coordination and compliance, with deadlines met across sites.

The role involves payroll processing, HR administration and maintaining accurate records while liaising with internal and external stakeholders. BAM supports flexible working and development opportunities.

Qualifications

• Experience in contract administration or facilities management.
• Strong organisational and time-management skills.
• Excellent numerical and financial administration skills.
• Experience with payroll, invoicing and purchase orders.
• Proficient IT skills in Excel, Word and Outlook.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to prioritise and work independently.
• Experience handling confidential HR information.

Responsibilities

• Coordinate, facilitate and maintain records for ANCs and SWCs, including tracking progress and documentation.
• Collate monthly returns from Premises Managers and input subcontractor hours.
• Maintain staff absence records and coordinate HR meetings; act as Training Lead and DBS coordinator.
• Coordinate payroll information collection, input and sign-off.
• Prepare monthly contract reports with data from Managers and site teams.
• Coordinate catering-related invoicing and resolve queries with stakeholders.
• Format and consolidate holiday work schedules across sites with lifecycle works.
• Coordinate collection and input of site energy readings; maintain records.
• Maintain confidentiality of employee, payroll and financial information.
• Ensure administrative processes meet deadlines.
• Foster effective relationships with stakeholders.
• Identify and implement process improvements.
• Provide flexible admin support to FM team.
• Comply with policies and contractual requirements.

Skills

Contract administration

Organisational skills

Time-management

Numerical and financial administration

Payroll, invoicing & PO processing

IT skills (Excel, Word, Outlook)

Attention to detail

Communication & interpersonal

Prioritisation & independence

Confidential HR information handling

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Building a sustainable tomorrow

BAM UK & Ireland are looking to recruit a Contract Administrator to join their Facilities Management team, looking after their Bristol Schools PFI Contract. You will provide comprehensive administrative, financial and operational support to the FM team, ensuring the effective coordination and administration of contractual works, financial processes, payroll, HR administration and compliance requirements. The role is key to supporting the smooth running of the contract, maintaining accurate records, coordinating information across sites and ensuring that key administrative and financial deadlines are met.

Working 29 hours a week, Monday -Thursday.

Making Possible

• Coordinate, facilitate and maintain records for ANCs and SWCs, providing administrative coordination and support for projects, including tracking progress and maintaining relevant documentation. Process ANC and SWC orders and invoicing. This process requires liaising with key stakeholders, with strong relationships being key.
• Collate monthly returns from Premises Managers, prepare site-based information and input subcontractor hours, ensuring accurate and timely submissions.
• Maintain staff absence records and coordinate required HR meetings. Act as the contract Training Lead, monitor training compliance and administer project DBS checks, renewals and updates.
• Coordinate the collation, input and checking of payroll information, ensuring accuracy and timely payroll sign-off.
• Collate, format and input information for monthly contract reports, obtaining relevant data from Managers and site teams and ensuring accurate and timely reporting.
• Coordinate and process catering-related financial invoicing, maintaining accurate records and liaising with relevant stakeholders to resolve queries.
• Format and consolidate holiday work schedules across all sites, including lifecycle works, ANCs and SWCs, ensuring information is obtained and accurately presented.
• Coordinate the collection, recording and input of site energy readings, maintaining accurate records and following up on outstanding information.
• Maintain confidentiality when handling employee, payroll and financial information.
• Ensure administrative processes are completed accurately and within agreed deadlines.
• Maintain effective working relationships with internal and external stakeholders.
• Identify opportunities to improve administrative processes and information management.
• Provide flexible administrative support to the wider Facilities Management team as required.
• Comply with company policies, procedures and contractual requirements.
• Undertake any other reasonable duties appropriate to the role.
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What’s in it for you?

A challenging and continuously changing environment in a forward thinking organisation. In addition to an attractive salary and benefits package, we support further personal growth and development.

BAM operates a flexible working policy.

What do you bring to the role?

• Previous experience in contract administration, facilities management or a similar administrative role.
• Strong organisational and time-management skills.
• Good numerical and financial administration skills.
• Experience of payroll, invoicing and purchase order processing.
• Strong IT skills, particularly Microsoft Excel, Word and Outlook.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to manage competing priorities and work independently.
• Experience handling confidential HR and employee information.
• Highly organised and methodical.
• Proactive, reliable and self-motivated.
• Strong attention to detail.
• Confident communicator.
• Flexible and adaptable.
• Takes ownership of tasks and follows them through to completion.

About BAM

Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.

We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

The application process

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to speak with one of our team, and we will do our best to support you.

"Join us in Making Possible"