Contract Administrator

Confidential; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Confidential in London is seeking a Contract Administrator to support day-to-day contract delivery, handle customer inquiries by phone, raise purchase orders, manage invoicing from start to finish, and maintain the project diary.

You will produce weekly WIP and debt reports, complete monthly billing and contract reviews, liaise with Subcontractors, and keep the project log up to date while flagging overspends or discrepancies.

Responsibilities

• Ensure all customer requests are dealt with in an efficient manner, providing comprehensive feedback where necessary
• Raising of purchase orders and management of invoicing from start to finish.
• Portfolio diary management.
• Arranging emergency call outs.
• Scheduling planned maintenance.
• Liaising with Subcontractors and booking jobs.
• Run and review WIP reports weekly
• Run and review Debt report weekly
• Monthly contractual and extra works invoicing.
• Completing paperwork and monthly billing.
• Direct contact with customers over the phone.
• Assist the Contract Manager with completing Monthly Contract Review reports to a high standard and in a timely manner.
• Manage the project log, keeping records up-to-date and highlight any potential overspends or discrepancies for all reactive order and work
• Answer calls and emails in a professional and timely manner.
• Ensure the delivery of high Customer Service Standards.
• Support with any adhoc requests required

Skills

Customer service

Invoicing

Purchase orders

Reporting

Liaison with subcontractors

Job description

Job Specification:

• Ensure all customer requests are dealt with in an efficient manner, providing comprehensive feedback where necessary
• Raising of purchase orders and management of invoicing from start to finish.
• Portfolio diary management.
• Arranging emergency call outs.
• Scheduling planned maintenance.
• Liaising with Subcontractors and booking jobs.
• Run and review WIP reports weekly
• Run and review Debt report weekly
• Monthly contractual and extra works invoicing.
• Completing paperwork and monthly billing.
• Direct contact with customers over the phone.
• Assist the Contract Manager with completing Monthly Contract Review reports to a high standard and in a timely manner.
• Manage the project log, keeping records up-to-date and highlight any potential overspends or discrepancies for all reactive order and work
• Answer calls and emails in a professional and timely manner.
• Ensure the delivery of high Customer Service Standards.
• Support with any adhoc requests required