Construction Accounts Payable Specialist – Projects

ACT Developments London; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

24 Days Holidays

Length of Service Leave

Vitality Healthcare

Wellhub Membership

Strong Culture

NEST Pension Scheme

Professional Development

Employee Assistance Programme

Cycle to Work

Mintago

Dog friendly office

Job summary

ACT Developments London is seeking an experienced Accounts Payable Administrator to join the finance team in London. You will manage supplier and subcontractor invoices, ensure accuracy, and support project finance in a fast-paced construction environment.

Focused on accuracy and timeliness, you will collaborate with site managers and procurement, maintain records, and uphold payment workflows while contributing to process improvements and team administration.

Qualifications

• Previous experience in an accounts payable role, preferably within the construction or a project-based environment.
• Solid understanding of construction documents including purchase orders, subcontract agreements, and delivery notes.
• Familiarity with the Construction Industry Scheme (CIS) is a distinct advantage.
• Proficiency in accounting and project management software such as Xero, Procore, or ApprovalMax.
• Strong Microsoft Excel and data entry skills with a high level of accuracy.
• Excellent attention to detail with the ability to manage a high volume of transactions.
• Strong communication and interpersonal skills for effective collaboration across project and finance teams.
• Ability to work independently, prioritise effectively, and meet deadlines in a fast-paced environment.

Responsibilities

• Receive, review, and process supplier and subcontractor invoices accurately and in a timely manner.
• Match invoices to purchase orders, delivery notes, and subcontract agreements.
• Verify pricing, quantities, and approvals in line with project budgets and contracts.
• Liaise with site managers, quantity surveyors, and procurement teams to resolve invoice discrepancies.
• Maintain accurate records of invoices, credits, and all supporting documentation.
• Track and monitor outstanding invoices, ensuring proper approval workflows are adhered to.
• Reconcile supplier statements and investigate any inconsistencies promptly.
• Set up and maintain supplier and subcontractor accounts within the finance system.
• Ensure compliance with company procedures and construction contract requirements.
• Support general administrative tasks within the finance team as required.

Skills

Accounts payable

Construction industry

Purchase orders

Delivery notes

CIS knowledge

Excel

Data entry

Attention to detail

Communication skills

Tools

Xero

Procore

ApprovalMax

Job description

ACT Developments London is seeking an experienced Accounts Payable Administrator to join the finance team in London. You will manage supplier and subcontractor invoices, ensure accuracy, and support project finance in a fast-paced construction environment.

Focused on accuracy and timeliness, you will collaborate with site managers and procurement, maintain records, and uphold payment workflows while contributing to process improvements and team administration.