Construction Accounts & Administration Assistant

Streamline Search; Dartford, Greater London; On-site; GBP 15,000 - 21,000; Full time

Job summary

Streamline Search in Dartford, Kent is seeking an Accounts & Administration Assistant to join a busy construction office. The role covers invoicing, RAMs writing and comprehensive admin support across the team.

You will manage invoices, RAM documentation and general enquiries, while coordinating diaries for installation teams and liaising with site staff to keep projects on track. Strong organisation and communication are essential.

Qualifications

• 2+ years in construction or maintenance administration.
• Experience writing RAMs.
• Invoicing and handling payments experience.
• Ability to work in a fast-paced environment.
• Excellent written and verbal communication.

Responsibilities

• Write RAMs for site staff as required.
• Raise invoices and purchase orders; chase payments.
• Handle inbox, stationery, phone enquiries, post, scanning and filing.
• Manage diaries for installation teams to maximise efficiency.
• Provide reporting on payments and missed payments to management.
• Assist design and installation teams with admin tasks.
• Book meetings and send calendar invites.

Skills

Construction administration

Invoicing

RAMs writing

Organisational skills

Telephone & client communication

Tools

QuickBooks

Job description

Accounts & Administration Assistant

Location: Dartford, Kent
Hours: Core Hours from 9.30am - 2pm OR 9.30am - 5.30pm, Monday - Friday,
Salary: From 13.00 Per Hour dependent on experience, pro-rated for agreed working hours.
Holiday: 28 Days incl. Bank Holidays
Sector: Construction, Fenestration, Administration, Accounting
Our client is a UK-based specialist contractor providing the design, manufacture, installation, and maintenance of commercial shopfronts and glazing solutions for retail and commercial clients. The company delivers a wide range of services including aluminium shopfronts, curtain walling, structural glazing, doors, shutters, glass installations, and bespoke fit-out solutions. Established as a family-run business with over 30 years of industry experience, they have built a strong reputation for delivering high-quality installations for leading retail clients across the UK.

They are now looking for an accounts assistant and administrator who can pull together the invoicing, risk and method statements, enquiries and wider office collaboration. The ideal candidate will have a strong background in accounts and administration, as well as some invoicing and preferably be from a construction or similar installation-based background.

Position Duties

• Writing risk and method statements (RAMs) for the site staff as required.
• Raising invoices and purchase order for the wider teams, and chasing payments as necessary
• Full range of administrative tasks, including but not limited to: inbox management, stationary ordering and organisation, dealing with enquiries over the phone, managing any post to/from the office, scanning and filing for the wider teams
• Booking and managing the installation teams diaries for efficiency and minimal down time
• Accurate and up to date reporting on payments and missed payments to senior management
• Assisting the wider teams, such as design and installation teams, with any administrative tasks they may require, such as parking permits or printing
• Booking meetings and sending calendar invites for the wider teams

Position Requirements

• 2+ years of experience in a construction administrator or maintenance administrator position with experience writing risk and method statements
• The ideal candidate will have experience using QuickBooks for invoicing and reporting
• Experience working in a fast-paced environment with changing priorities
• In depth understanding of how a construction or fit out firm operates and the type of support that may be required
• High level organisation skills are essential to this role, along with the ability to effectively prioritise tasks
• Clear, concise and accurate written and verbal communication skills
• Excellent telephone skills and the ability to speak confidently with different types of clients and industry professionals
• Great time and diary management skills for yourself, and engineers
• The ability to reliably commute to the office based in Dartford.

Position Remuneration

• Salary awarded dependent on experience, starting at 13 Per Hour.
• Core hour working required Monday to Friday from 9.30am to 2pm, with flexible hours offered around that, giving a strong work life balance.
• Full time or part time candidate considered if the above hours can be met.
• 20 days annual leave, plus 8 bank holidays
• Friendly, busy working environment and welcoming office space.

This is a rare opportunity to join a friendly long established, highly successful family run firm.