Conference Planner, Logistics

Gartner; Egham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading global event management firm in Egham, UK is seeking an experienced Event Coordinator to support the delivery of conferences. This role involves managing event logistics, collaborating with various teams, and ensuring exceptional experiences for attendees. The ideal candidate should have a bachelor’s degree, 2-3 years of event experience and possess strong project management and interpersonal skills. Join us to grow your career in a dynamic environment.

Benefits

World-class benefits

Highly competitive compensation

Flexible work environment

Qualifications

• 2-3 years of event experience preferred.
• Proven experience in managing agency and vendor partners.
• Demonstrated ability to adapt and manage change.

Responsibilities

• Support flawless delivery of conferences.
• Plan and execute event logistics.
• Manage the shipment of all freight.

Skills

Event operational skills

Project management

Strong interpersonal skills

Creative thinking

Financial management skills

Excellent communication skills

Ability to multitask

Education

Bachelor’s Degree preferred

Job description

What you will do

• Supporting the flawless delivery of Conferences while working as part of the global event operations team.
• Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.
• Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B and housing.
• Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.
• Manage the shipment of all freight to onsite conferences.
• Book and arrange for the temporary staff to support the event and manage them onsite.
• Support the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
• Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
• Overall responsibility for event budgets for Exclusive Member Experiences activities, including preparation, negotiations, accurate monthly forecasts, and risk awareness with recommendations for corrective action.
• Actively participate in reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences.
• Follow standard operating procedures in line with the global standards.
• Be a key member of the global event operations team – build effective relationships with peers in all regions, share best practices, and continuously raise the level of our events across the world.
• Willingness to travel approximately 15% to attend Gartner Conferences, both domestic and regional.

What you will need

• Bachelor’s Degree preferred
• 2-3 Years of event experience preferred
• Proven event operational skills including production schedules, budget management and event staffing.
• Proven experience in managing agency and vendor partners.
• Project management and/or end-to-end event management and delivery to senior level clients.
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Strong financial management skills
• Motivated team player with desire to learn and grow
• Excellent written/oral communication and presentations skills
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Ability to thrive in high pressure situations
• Client focused - superior customer service and relationship skills
• High sense of urgency and prioritization, and ability to multitask across global teams
• Strong executive presence and confident decision maker

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to more than 21,000 associates globally who support ~14,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it\'s productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at [phone] or by sending an email to [e-mail].

Job Requisition ID: 103502

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