Conference & Events Coordinator

Bath Spa University; Newton St. Loe; On-site; GBP 30,000 - 34,000; Full time

Job summary

Bath Spa University is seeking a Conference & Events Coordinator at the Newton Park Campus in Bath, Somerset. The role delivers a wide range of events from graduations to conferences, managing concepts through delivery with a focus on detail and customer satisfaction.

You will coordinate venues, catering, and accommodation while liaising with departments and external suppliers, ensuring events run smoothly and compliantly.

Qualifications

• Proven experience in organising events.
• Planning & organisational skills.
• Excellent communication & customer service skills.
• A flexible approach to working, due to the nature of events.

Responsibilities

• Be the first point of contact for clients and convert enquiries into bookings.
• Coordinate venues, catering and accommodation; manage casual staff and liaise with internal departments.
• Support marketing, monitor budgets and ensure health and safety standards.

Skills

Event planning

Planning

Communication

Customer service

Budget management

Job description

Conference & Events Coordinator

Application Deadline: 26 October 2026

Department: Campus Life

Employment Type: Full Time

Location: Bath, Somerset - Newton Park

Compensation: Grade 5 - Starting from £30,180 rising to £33,662 per annum

Description

Are you passionate about creating unforgettable experiences? As a Conference & Events Coordinator, you'll play a key role in delivering exceptional events across Bath Spa University.

From graduations, conferences and seminars to summer schools, you'll help bring a diverse range of events to life. With strong event planning and coordination skills, you'll manage events from initial concept through to delivery, ensuring every detail is carefully executed and every event runs smoothly.

You’ll thrive in a fast-paced environment where no two days are the same.

About the Role

You’ll be the first point of contact for clients, converting enquiries into bookings and ensuring every detail is perfectly planned and executed. From coordinating venues, catering, and accommodation to managing casual staff and liaising with internal departments, you’ll oversee events from start to finish.

You’ll also support marketing efforts, monitor budgets, and ensure compliance with health and safety standards, all while keeping the customer experience front and centre.

About You

You’ll be a highly organised and customer‑focused individual who enjoys managing multiple priorities and delivering exceptional experiences. With excellent communication and relationship‑building skills, you’ll be confident working with a wide range of stakeholders, from students and academic colleagues to commercial clients and external suppliers.

You’ll have experience coordinating events, projects or operational activities, with a keen eye for detail and the ability to remain calm under pressure. Comfortable taking ownership of your workload, you’ll be proactive in identifying solutions, anticipating challenges and ensuring that every event is delivered to a high standard.

You’ll be a collaborative team player with strong administrative and organisational skills, capable of managing complex logistics, budgets and competing deadlines. Most importantly, you’ll bring enthusiasm, flexibility and a genuine passion for creating memorable events, making a positive contribution to the success of Bath Spa University’s conference and events programme.

Essential skills and experience

• Proven experience in organising events.
• Planning & organisational skills
• Excellent communication & customer service skills
• A flexible approach to working, due nature of events.

Please see the job description for a full list of essential and desirable criteria.

Additional Information

Salary Grade 5 - Starting from £30,180 rising to £33,662 per annum

The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.

This role is based at our Newton Park Campus with requirement to travel to our other sites when needed.

Interview Date - Monday 9th November 2026 (In person)

Please note that as of April 2024, there has been a change in the UK’s sponsorship threshold. Regrettably as the salary for this role falls beneath this, you will not be eligible for sponsorship therefore your application will automatically be rejected.

Staff Benefits

We offer a wide range of great benefits at BSU, including

• Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
• Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
• Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
• Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
• Transport schemes including Electric Vehicle Scheme and Cycle to Work
• Wide range of discounts and financial benefits, accessed through and easy-to-use app

For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/