Compliance Manager

Oxford Health NHS Foundation Trust; Oxford; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Career progression

Learning and development

27 days annual leave + bank holidays

NHS discount

Job summary

Oxford Health NHS Foundation Trust is seeking an experienced CAFM Systems and Compliance Manager within the Estates and Facilities team. The role ensures safe, compliant and efficient services across Hard FM, Soft FM and Property Services.

You will manage the CAFM system, maintain asset records, oversee PPM schedules and drive compliance across multiple sites. You will lead governance meetings, monitor contractor performance, train staff, and travel between Trust sites as required.

Responsibilities

• Lead and monitor compliance with planned preventative maintenance (PPM), statutory and mandatory requirements across Estates and Facilities services.
• Develop and maintain comprehensive PPM programmes, ensuring maintenance activities are completed and accurately recorded within CAFM and Trust systems.
• Produce compliance reports and documentation, demonstrating performance against agreed KPIs and service standards.
• Monitor delivery against maintenance schedules and programmes of work, identifying and addressing any areas of non-compliance.
• Work closely with Service Managers to review performance, track actions and drive continuous improvement through regular governance meetings.
• Oversee contractor performance, ensuring services are delivered in line with contractual requirements, compliance standards and Trust expectations.
• Ensure contractors adhere to the Trust's Safe Working Policy, Permit to Work procedures and all relevant health and safety requirements.

Job description

We are seeking an experienced and proactive CAFM Systems and Compliance Manager to join our Estates and Facilities team. This role plays a vital part in ensuring that our estates, facilities and property services operate safely, effectively and in full compliance with statutory and regulatory requirements.

As a key member of the Estates and Facilities Department, you will be responsible for the effective management and development of the Trust's Computer-Aided Facilities Management (CAFM) system. You will ensure the system remains fully operational, accurate and robust, providing the information and assurance required to demonstrate compliance across Hard FM, Soft FM and Property Services functions.

You will work closely with operational teams to maintain accurate asset records, oversee planned preventative maintenance (PPM) schedules, support compliance reporting, and ensure staff are appropriately trained to fulfil their responsibilities.

This role requires regular travel across Trust sites. The successful candidate must be able to travel independently between locations and undertake site visits as required.

• Lead and monitor compliance with planned preventative maintenance (PPM), statutory and mandatory requirements across Estates and Facilities services.
• Develop and maintain comprehensive PPM programmes, ensuring maintenance activities are completed and accurately recorded within CAFM and Trust systems.
• Produce compliance reports and documentation, demonstrating performance against agreed KPIs and service standards.
• Monitor delivery against maintenance schedules and programmes of work, identifying and addressing any areas of non-compliance.
• Work closely with Service Managers to review performance, track actions and drive continuous improvement through regular governance meetings.
• Oversee contractor performance, ensuring services are delivered in line with contractual requirements, compliance standards and Trust expectations.
• Ensure contractors adhere to the Trust's Safe Working Policy, Permit to Work procedures and all relevant health and safety requirements.

Please note that this role will require us to undertake a DBS check as a part of your onboarding.

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are:

Caring, safe and excellent

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

For further details / informal visits contact: Name: Claire Rock Job title: Senior Fire, Health, Safety and Security Manager Email address: [e-mail] Telephone number: 07467009684

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.

Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application