Compliance and Estates Co-ordinator

The Society of Heads; United Kingdom; Remote; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Contributory pension scheme

Free lunches

Gym and sporting facilities access

Open-air swimming pool access

Excellent working environment

25 days holiday plus 8 bank holidays

Flexible working arrangements

Job summary

Shiplake College is seeking a Compliance and Estates Co-ordinator to join the Estates Team. You will coordinate health and safety checks, maintain records, and ensure documentation is inspection ready to support safe, efficient operations.

Working with the Estates management team and external contractors, you will manage risk assessments, remedial works, and training tracking, while supporting property administration and lettings as needed.

Qualifications

• Strong knowledge of health and safety regulations.
• Excellent organisation and time management skills.
• Experience liaising with contractors and service providers.
• Proficient in MS Office and IT systems.

Responsibilities

• Coordinate statutory health and safety checks and servicing.
• Maintain compliance records and calendars; ensure documentation is inspection ready.
• Manage risk assessments and arrange remedial works.
• Track training requirements for the Estates Team.
• Support residential property administration, camps and facility lettings.
• Manage supplier relationships and liaise between Estates and other departments.

Skills

Health and safety knowledge

Organisational skills

Contractor liaison

MS Office proficiency

Education

NEBOSH/IOSH qualification (or equivalent)

Tools

MS Office

Job description

We are seeking an organised and detail-oriented Compliance and Estates Co-ordinator to join our Estates Team. This is a key role ensuring our school operates safely, efficiently and in full compliance with health and safety regulations.

About the Role

You'll coordinate all statutory health and safety checks and servicing, maintain comprehensive compliance records and calendars, and ensure documentation is inspection ready. Working closely with the Estates management team and external contractors, you'll manage risk assessments, arrange remedial works, and track training requirements for the Estates Team.

The role encompasses residential property administration, supporting camps and facility lettings, and managing supplier relationships. You'll maintain records for buildings, maintenance logs and contracts, while liaising between the Estates Team and other school departments to ensure smooth operations across the College.

About You

We're looking for someone with a strong working knowledge of health and safety regulations, excellent organisational skills, and experience liaising with contractors and service providers. You'll be confident working independently, managing multiple priorities in a busy environment, and have strong IT skills particularly in MS Office. A NEBOSH/IOSH qualification (or equivalent) is desirable, as is experience in education settings and understanding of safeguarding principles.

If you're an excellent communicator with strong initiative and the ability to find solutions under pressure, we'd love to hear from you.

What We Offer

• Contributory pension scheme
• excellent free lunches
• access to our gym and sporting facilities
• use of our open-air swimming pool
• an excellent working environment
• 25 days holiday plus 8 bank holidays
• Flexible working arrangements will be considered

Closing date: 10am on Monday 28 September 2026

Interviews will be held during week commencing 5 October 2026

We reserve the right to review applications and interview on receipt.

Co-educational day and boarding school for ages 11-18

HMC, The Society of Heads, BSA

Shiplake College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). Shiplake College is also committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.