Compliance Administrator

Hiring People; Portsmouth; On-site; GBP 22,542 - 30,498; Full time

Benefits offered by this job

Company pension

Group Life Cover

21 days annual leave + BH

Training and development opportunities

Supportive working environment

Job summary

Rapid Response Solutions is seeking a proactive Compliance Administrator to join our growing team. You will support administration across vehicle compliance, health and safety, audits and day-to-day operations, ensuring records and documentation are maintained to the highest standard.

You'll work alongside our Compliance Manager to keep IMS documentation up to date, assist during external audits and support corridors across Transport, Projects and Finance.

Qualifications

• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience working with multiple systems; Simpro is advantageous.

Responsibilities

• Maintain and update IMS documentation and company procedures.
• Assist with vehicle compliance, health and safety, and accreditations.
• Support audits and respond to supplier questionnaires and pre-qualification docs.
• Answer calls, booking and admin across departments.
• Liaise with Transport, Projects and Finance teams to ensure compliance.

Skills

Organised

MS Office

Communication

Multitasking

Independent worker

Simpro

Tools

Simpro

Job description

Rapid Response Solutions are looking for an organised and proactive Compliance Administrator to join their growing team. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment and takes pride in keeping things organised and compliant.

Working alongside our Compliance Manager, you'll play a key role in supporting the business with administration across vehicle compliance, health and safety, accreditations, audits and day‑to‑day office operations.

If you're dependable, accountable, resourceful, adaptable and passionate about doing a great job, we'd love to hear from you.

As Compliance Administrator, you'll help ensure our compliance systems, records and documentation are maintained to the highest standard while providing administrative support across several departments.

No two days are the same, and you'll be working closely with colleagues across Transport, Projects and Finance to ensure our operations remain compliant and efficient.

As well as general administration tasks you will also

• Answer incoming telephone calls and direct enquiries appropriately.
• Assist with booking vehicles, trailers and plant for servicing, inspections and maintenance.
• Ensure tachograph infringement documentation is signed by drivers and correctly filed.
• Assist with insurance claims administration.
• Complete supplier questionnaires and pre‑qualification documentation.
• Assist with driving licence and employee health checks.
• Support routine fire safety compliance checks.
• Monitor and replenish first aid and spill kits.
• Assist in administering the company access control and fob system.
• Liaise with Project and Transport teams where required.
• Maintain Integrated Management System (IMS) documentation and company procedures.
• Support customer accreditation portals and assist during external audits.
• Log and forward customer complaints and assist in maintaining the PIAR system.

We’re looking for someone who is:

• Highly organised with excellent attention to detail.
• Confident using Microsoft Office (Word, Excel and Outlook).
• Comfortable working with multiple systems (experience with Simpro would be advantageous but not essential).
• Able to manage multiple priorities in a busy environment.
• A confident communicator with excellent written and verbal skills.
• Professional, reliable and trustworthy.
• Proactive with a willingness to learn.
• Able to work independently whilst also being a strong team player.

Desirable Experience

• Previous administrative experience.
• Experience within transport, logistics, engineering, construction or compliance environments.
• Knowledge of vehicle compliance, health and safety or ISO management systems would be an advantage, although full training will be provided.

Everything we do is built around our core values:

• Dependable – We do what we say we’ll do.
• Accountable – We take ownership and deliver results.
• Resourceful – We find solutions and continually improve.
• Adaptable – We embrace change and new challenges.
• Passionate – We care about our customers, our colleagues and the quality of our work.

What We Offer

• Competitive salary of £26,520 per annum
• Company pension
• Group Life Cover
• 21 days annual leave plus Bank Holidays
• Training and development opportunities
• A supportive and friendly working environment
• Opportunities to grow within a successful and expanding business

If you're looking for a varied administration role where you'll make a real contribution to keeping our business compliant and operating efficiently, we'd love to hear from you.

At Rapid Response Solutions Ltd, our vision is to be a trusted strategic partner, delivering responsive, reliable and value‑driven solutions that simplify complexity, optimise cost efficiency and create lasting success for our customers.

Apply today and become part of the Rapid Response Solutions team.