Company Secretarial Assistant

Robert Walters UK; London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

An established industry player is seeking a detail-oriented Company Secretarial Assistant to join their dynamic Legal & Company Secretarial Team. In this exciting role, you will be responsible for managing company records, ensuring compliance with regulatory requirements, and supporting board meetings. Your proactive approach will allow you to thrive in a fast-paced environment, where no two days are the same. This innovative firm offers a hybrid work environment and a competitive salary package, making it an ideal opportunity for those looking to make a significant impact in the legal field. Join a diverse team that supports global operations across various sectors, from finance to media.

Benefits

Bonus

Benefits

Qualifications

• Experience in a company secretarial team or as a paralegal is preferred.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Manage company records and compliance filings efficiently.
• Support board meetings and handle due diligence tasks.

Skills

Attention to Detail

Communication Skills

Organisational Skills

Relationship-Building Skills

Database Management

Education

Experience in Company Secretarial Team

Legal Executive or Paralegal Experience

Tools

Diligent Entities

HighQ

Job description

Excellent opportunity for a Paralegal or Company Secretarial Assistant to join this household name and brand on a permanent basis.

As a Company Secretarial Assistant, you’ll be at the heart of our Legal & Company Secretarial Team, keeping things running smoothly. From managing company records and compliance filings to supporting board meetings and due diligence, you'll play a key role in keeping the team organised and on track. You will also get hands-on with legal processes and ad hoc projects—so no two days are the same. If you’re detail-driven, proactive, and eager to make an impact, this role would be well suited to you.

The wider business is a 180-strong team in London and New York, and supports every facet of global operations. Working in synergy with various entities globally, our interests are as diverse as travel, health, music, media, finance, and space. Our unique work culture and purpose unite us.

You will be responsible for:

• Records & Compliance: Keep company records in shape, both online (Diligent Entities) and offline. Support the rollout of the document management system (HighQ) and keep Group structure chart up to date.
• Statutory & Regulatory Compliance: Stay ahead of compliance filings for UK entities and ensure FCA-regulated entity meets its reporting deadlines.
• Board Meeting Support: Help pull together agendas, board packs, and papers. Minute-taking opportunities for the right person!
• Due Diligence & KYC: Handle third-party background checks and client requests, supporting finance and treasury with bank account admin.
• Legal Team Support: Get involved in M&A and investment activity—due diligence, disclosures, and document execution.

What you’ll need

• Experience working in a company secretarial team (preferred), legal executive role, or as a paralegal in a corporate or professional services environment.
• You’ve got strong attention to detail and can juggle priorities in a fast-moving environment.
• You take charge of tasks, see them through, and thrive on accountability.
• Adaptable and proactive—you take instructions and run with them.
• You know how to handle confidential information the right way.
• A good understanding of company structures is a big plus.
• Strong communication, organisation, and relationship-building skills.
• Database management know-how is a bonus.

About the job

Contract Type: FULL_TIME

Specialism: Legal

Focus: Company Secretary

Salary: £40,000 - £45,000 per annum + bonus and benefits

Workplace Type: Hybrid

Experience Level: Entry Level

Location: London

Job Reference: 92FUI1-BF7F5706

Date posted: 8 April 2025

Consultant: Victoria Pomfret

Please apply for further information about this exciting role!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates.