Communications Admin Officer

Singlegate Primary School

Greater London

On-site

GBP 21,000 - 28,000

Full time

14 days+

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Job summary

Singlegate Primary School is seeking an Office Administrator to support planning and organising communication systems, and to implement the school’s communications strategies and public relations activities. The role includes maintaining records, updating ParentMail/ParentPay for leavers and joiners, and handling bookings and communications for after‑school activities.

You will be the friendly first point of contact for visitors, families and staff, contributing to a welcoming and efficient

Qualifications

Very good Mathematics, English and ICT skills.

Responsibilities

Support planning and organisation of communication service systems and procedures.
Assist in implementing the school's communications strategies, marketing communications and PR.
Maintain accurate record keeping and keep leavers/joiners updated in ParentMail/ParentPay.
Manage all extra‑curricular bookings and related communications with families.
Provide a warm, welcoming contact point for visitors, families, staff and children.

Skills

Mathematics

English

ICT skills

Communication

Teamwork

Tools

ParentMail

ParentPay

Job description

MAIN PURPOSE

to contribute to the planning, development and organisation of communication service systems and procedures
to assist in the implementation of the school’s communications strategies, marketing communications and public relations activities both internal and external
to maintain accurate record keeping systems, and ensure that Parentmail and Parentpay are updated with leavers and joiners
to be responsible for all extra‑curricular bookings and related communication
to offer a warm and welcoming approach to all visitors, families, staff and children when contacting and communicating with the office

MAIN DUTIES

Administration

to word process and complete complex IT based tasks
to prepare and collate all information that supports the better organisation of any curricular activity for both staff and families
to communicate First Aid incidents via Parent Mail to families
to be responsible for all communication regarding extra‑curricular activities and educational visits to families
to book transport tickets through TFL School Party Scheme for planned educational visits
to chase parental consent and payments and run relevant reports from ParentMail and ParentPay
to be responsible for all booking systems that involve parental involvement
to work in partnership with the Office Manager and Director of Operations in the planning of residential trips and educational visits
to undertake the administration of complex procedures e.g. collation of school reports, other school documentation
to operate relevant equipment / complex ICT packages
to undertake financial procedures e.g. raising official school orders and invoices
to be responsible for the collation of daily lunch numbers for both children and staff and communicate effectively with the Kitchen Leader
to produce personalised dietary need cards for any child with a dietary need and ensure classes have coloured lanyards for those with a dietary requirement
to be responsible for the management of Parent Pay and chasing payments for school lunches and educational visits and passing to the Director of Operations, when debts remain unpaid
to communicate effectively with all members of staff regarding stationery needs and resourcing
to support internal ‘house‑keeping’ of a busy school office to include answering phones, photocopying, basic first aid, contact with families
to produce exercise book labels for all classes at the start of each term and for new in‑year starters, and during the term as required and directed by class teachers
to complete daily updating for the After School Club class door lists daily with attendees as directed by the Office Manager
to undertake any administrative duties commensurate to the position

RESPONSIBILITIES

to be aware of and comply with policies and procedures relating to safeguarding, health and safety, confidentiality and data protection and critical incidents procedures, reporting all concerns to the Director of Operations
to be aware of and support equal opportunities for all
to contribute to the overall ethos/work/visions of the school
to establish constructive relationships and communicate with other agencies/professionals
to participate in training and other staff development activities as required
to attend and participate in relevant meetings as required
to be part of the Performance Management process

QUALIFICATIONS/TRAINING

to have very good Mathematics, English and ICT skills

KNOWLEDGE/SKILLS

to have a full working knowledge of relevant policies/codes of practice and awareness of relevant legislation
to have very good ICT skills
to participate in development and training opportunities
to have the ability to communicate well with children and all adults
to work constructively as part of a team, understanding school roles and responsibilities and you own position within these
to contribute to the wider life of the school (e.g. attendance at school fair, planned events, as appropriate)
to self‑evaluate learning needs and actively seek learning opportunities