Commercial Property Assistant

Sovereign Network Group; Basingstoke; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

25 Days Holiday + Bank Holidays (with

Generous matched pension up to 12%

Life cover at 4x salary

Private medical insurance

Wellbeing discounts, including Gym

24/7 virtual GP service

Job summary

Sovereign Network Group in the United Kingdom is seeking a Commercial Property Administrator to join our Strategic Asset Management team. Based at our Basingstoke Office, you will support the management of commercial assets and ensure smooth department operations with strong admin skills.

You will handle property-related enquiries, maintain records, manage databases, process orders and payments, support lease activity, and help produce reports and documents to a high standard.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritise workload.
• Strong customer service and stakeholder management skills.
• Ability to handle confidential information with discretion and professionalism.
• Commitment to high ethical standards and integrity.
• Collaborative approach and ability to build effective working relationships.

Responsibilities

• Act as the first point of contact for commercial property-related enquiries and respond professionally.
• Maintain accurate electronic and physical records; ensure secure storage.
• Manage and update databases, contact records and filing systems.
• Raise and process purchase orders, requisitions and payments; resolve queries.
• Support day-to-day administration under the Head of Commercial Property.
• Coordinate document signing and sealing with the Company Secretary.
• Build relationships with commercial tenants and respond to enquiries efficiently.
• Monitor tenant compliance records and file documents as required.
• Assist in lease renewals, re-lettings and property transactions with solicitors/surveyors.
• Prepare consultant appointment contracts and letters of appointment.
• Produce minutes, reports, spreadsheets, and presentations to a high standard.

Skills

Administrative skills

Excel

Communication

Multitasking

Stakeholder management

Discretion & confidentiality

Attention to detail

Team collaboration

Tools

Microsoft Excel

Microsoft Office

Job description

Salary: £25,936.00 - £28,000.00 Per year

Here at Sovereign Network Group we provide quality, affordable homes in happy, successful places. What we do makes a real difference to people's lives, and you'll share the satisfaction of doing something that really matters in a environment where your health and safety is important to ensure you and your colleagues stay safe and well, everywhere, every day.

We are looking for an organised, proactive and customer-focused Commercial Property Administrator to join our Strategic Asset Management team. Based at our Basingstoke Office, this is an excellent opportunity for someone with strong administrative skills and an interest in commercial property to play a key role in supporting the management of our commercial assets and ensuring the smooth operation of the department.

What you'll be doing:

• Act as the first point of contact for commercial property-related enquiries, responding to internal and external stakeholders in a professional and timely manner.
• Maintain accurate electronic and physical records, ensuring documents are securely stored and easily accessible.
• Manage and update databases, contact records and filing systems.
• Raise and process purchase orders, requisitions and payments, resolving queries and ensuring compliance with financial procedures.
• Support the day-to-day administration of commercial units under the direction of the Head of Commercial Property.
• Liaise with the Company Secretary to coordinate document signing and sealing processes.
• Build and maintain positive relationships with commercial tenants, responding to enquiries and requests efficiently.
• Monitor and maintain tenant compliance records, requesting and filing documentation as required.
• Support lease renewals, re-lettings and other property transactions by liaising with external solicitors and surveyors.
• Assist in producing consultant appointment contracts and letters of appointment.
• Prepare minutes, reports, spreadsheets, presentations and other business documents to a high standard.

What we’re looking for:

Essential:

• Strong administrative and organisational skills with excellent attention to detail.
• Good working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritise workload effectively.
• Strong customer service and stakeholder management skills.
• Ability to handle confidential information with discretion and professionalism.
• Commitment to high ethical standards, integrity and honesty.
• A collaborative approach and ability to build effective working relationships.

Desirable:

• Previous experience within commercial property, real estate, asset management or a related environment.
• Experience working with tenants, contractors, solicitors or surveyors.
• Knowledge of property administration processes and compliance requirements.

Job Description We have some great benefits at SNG, including:

• 25 Days Holiday + Bank Holidays (with an extra day every year up to 30 days)
• Chance to buy or sell holiday as part of our flexible benefits package
• 3 additional wellbeing days and 2 paid volunteering days
• Generous matched pension scheme up to 12% and Life cover at 4x salary
• Enhanced maternity/paternity/adoption pay
• Options for private medical insurance, dental insurance and critical illness cover
• Wellbeing discounts, including Gym Memberships and access to a 24/7 virtual GP service

At Sovereign Network Group, we are passionate about inclusion for all and creating a workplace where everyone can thrive.

We are committed to our Equality Diversity and Inclusion strategy and believe that you can truly be yourself at SNG.

Our purpose is to provide good, affordable homes that are the foundation for a better life - and our vision is thriving communities, over generations.

We provide over 85,000 homes and invest in communities across London, the South East, South West and East of England, as well as aiming to create thousands of new affordable homes every year.

Working for us is so much more than just a job. Whatever your role, you'll help us provide homes and services for those who need them - and make a real difference to people’s lives