Commercial Projects Administrator – Client & Payment Ops

Confidential; England; On-site; GBP 18,000 - 28,000; Full time

Job summary

Confidential in the United Kingdom is seeking a motivated administrator to support project teams with accuracy and organisation. The role focuses on processing client information, maintaining registers, and ensuring timely communication with clients and contractors.

You will handle invoices, payments trackers, site visits coordination, and act as a first point of contact for commercial queries by phone and email. Experience in structured administrative work and a proactive mindset are essential.

Qualifications

• Experience working accurately and in a planned fashion.

Responsibilities

• Check client portals daily and ensure drawing revisions and contract notices reach the right people the same day.
• Set up new projects on systems and maintain document and drawing registers.
• Prepare monthly payment applications and invoices from labour records and delivery notes.
• Keep variation, retention and payment trackers up to date and chase supporting evidence from project managers.
• Check payments received against what was applied for and flag any shortfall.
• Act as a first point of contact for clients and contractors on commercial matters by phone and email.
• Occasional client meetings and site visits.

Job description

Confidential in the United Kingdom is seeking a motivated administrator to support project teams with accuracy and organisation. The role focuses on processing client information, maintaining registers, and ensuring timely communication with clients and contractors.

You will handle invoices, payments trackers, site visits coordination, and act as a first point of contact for commercial queries by phone and email. Experience in structured administrative work and a proactive mindset are essential.