Commercial Operations Coordinator

Orica Limited; Stowmarket; On-site; GBP 28,000 - 36,000; Full time

Job summary

Orica Limited in Stowmarket is seeking a Commercial Operations Coordinator to provide hands-on operational, commercial and administrative support across Sales, Production, Finance and Logistics. You will coordinate orders, quotations, shipments and documentation from request to completion while maintaining strong cross-functional communication.

This role requires practical experience with orders, invoices, POs and shipping docs, along with ERP/CRM familiarity and excellent English communication.

Qualifications

• At least 3 years in sales/admin/operations support or similar.
• Experience processing orders, invoices, POs, shipping docs and customer records.
• ERA/CRM experience; Epicor is advantageous.
• Strong organization and time-management skills.
• Excellent written and verbal English.

Responsibilities

• Coordinate customer orders from receipt to delivery, including order entry and tracking.
• Support enquiries, quotations, opportunity follow-up and admin with Sales/BD.
• Raise and distribute invoices; maintain records in Epicor and filing systems.
• Prepare shipping docs and arrange domestic/international collections with freight providers.
• Liaise with Production, Sales, Finance and Canada for updates and issue resolution.
• Follow up overdue invoices and support credit applications.
• Raise POs, stock replenishment requests and drop-ship transactions.
• Administer rental/demonstration equipment and calibration certs.
• Support vendor onboarding and health and safety records.

Skills

Organization

Time management

Communication

Attention to detail

English proficiency

Customer service

Tools

Epicor

ERP systems

Microsoft Office

Excel

Outlook

Word

Job description

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Commercial Operations Coordinator

Date: 8 Sept 2026

Location: Stowmarket, ENG, GB, IP14 5AH

Company: Orica

About Orica

About the role

The Commercial Operations Coordinator provides operational, commercial and administrative support to the UK business, acting as a key link between Sales, Business Development, Production, Customer Support, Logistics and Finance. Based in Stowmarket, this office-based role coordinates customer orders, quotations, shipments, invoicing, purchasing, rental fleet activities and customer documentation from request through to completion. You will be a trusted point of coordination for customers and colleagues in the UK and Canada, keeping commercial activities moving, resolving issues and providing clear updates. This is a hands‑on role for an organised and solutions‑focused professional who takes ownership, works confidently at pace and looks for practical ways to improve processes and customer service.

What you will be doing

• Coordinate customer orders from receipt through to delivery, including order entry, progression, changes and open-order tracking.
• Support customer enquiries, quotations, opportunity follow-up and commercial administration in partnership with Business Development and Inside Sales.
• Raise and distribute proforma and commercial invoices, and maintain accurate records in Epicor and company filing systems.
• Prepare shipping and dispatch documentation and arrange domestic and international collections with approved freight providers.
• Liaise with Production, Sales, Finance and colleagues in Canada to provide updates, resolve issues and keep orders on track.
• Support customer credit applications, monitor Finance requests and professionally follow up overdue customer invoices.
• Raise internal purchase orders, stock replenishment requests and drop‑ship transactions for customer‑specific requirements.
• Administer rental and demonstration equipment, including rental agreements, movement tracking and calibration certification.
• Support customer returns, supplier onboarding, vendor registration and related operational administration.
• Coordinate office supplies, service contracts, contractor visits and required Health and Safety records and inspections.
• Build strong cross‑functional relationships and communicate clearly by email, phone and Microsoft Teams.
• Identify inefficiencies, constructively challenge existing practices and implement improvements that enhance accuracy, responsiveness and customer experience.
• Complete all activities in line with company procedures, compliance requirements and safety standards.

What you will bring

• At least 3 years of experience in sales administration, commercial administration, operations administration, customer service administration or a similar business support role.
• Practical experience processing customer orders, quotations, invoices, purchase orders, shipping documents and customer records.
• Experience using an ERP or CRM system to manage quotations, orders and customer information. Epicor experience is advantageous but not essential.
• Strong organisation and time‑management skills, with the ability to prioritise a varied workload and respond effectively to changing demands.
• Confident, professional communication skills across email, telephone and Microsoft Teams, including customer invoice follow‑up.
• A high level of accuracy, attention to detail and commitment to maintaining reliable business records.
• Sound problem‑solving and decision‑making skills, with the confidence to work independently and ask for support when needed.
• Proficiency in Microsoft Office, particularly Excel, Outlook and Word.
• Excellent written and verbal English.

It would be advantageous to have:

• Experience coordinating logistics, freight, import or export documentation, or supply chain administration.
• Exposure to accounts receivable, credit control, customer credit applications or finance administration.
• Experience administering rental assets, demonstration equipment or equipment fleets.
• Experience supporting Health and Safety compliance activities.
• Experience in a manufacturing, engineering, industrial, mining, instrumentation or technical-products environment.

How you shape and influence others

• You demonstrate courage, resilience and flexibility when priorities change.
• You take ownership, work with minimal supervision and drive actions through to completion.
• You communicate clearly, build trusted relationships and are comfortable engaging with customers and colleagues.
• You remain calm and organised under pressure without compromising quality or accuracy.
• You are proactive, commercially aware and focused on practical solutions.
• You are open to feedback and constructively challenge processes when a better way of working is possible.
• You act with integrity and maintain a strong commitment to safety, compliance and customer service.

What we offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.

A criminal record check will be required if you are offered this position. While we welcome applications from candidates with criminal records, certain convictions may automatically disqualify you due to licensing, security, or safety requirements. We encourage you to review our Recruitment of Ex‑Offenders policy available on request, or contact us for a confidential discussion about your circumstances.