Commercial Executive (6 Month Fixed Term Contract)

Vital Energi Ltd; Preston; On-site; GBP 30,000 - 42,000; Full time

Job summary

Vital Energi Ltd is seeking a Commercial Executive for a 6-month fixed term contract at our Head Office in Blackburn. The role supports financial management of O&M contracts, procurement, sub-contractor accounts, and variation accounts, with involvement in the 4PS transition.

You will work with Contracts Managers and Engineers, handling invoicing, payments, and monthly CVRs, while contributing to the commercial efficiency of multiple projects.

Qualifications

• GCSEs incl. Maths/English or equivalent.
• NVQ Level 3 or equivalent.
• Quantity Surveying degree or related degree.
• Full UK Driving Licence.

Responsibilities

• Vet contract documentation on receipt from Client and ensure compatibility with Tender.
• Prepare and issue enquiries for Plant, Materials and Sub-Contract packages; vet quotations and issue Purchase Orders.
• Prepare and submit Applications for Payment and/or Invoices; progress payments per contract provisions.
• Measure, submit and agree Variations and/or CE events.
• Monitor on-site records (Eagle Records/Timesheets).
• Review Eagle/Job Logic or equivalent to claim reactive work and call outs.
• Prepare monthly CVRs and Cash/Spend profiles; attend Contract Review Meetings.
• Authorise and code Suppliers' and Sub-Contractors' Invoices for payment.
• Measure, certify and agree Sub-Contractors interim valuations; issue notices.
• Assist Finance in securing payment of Invoices; chase debt.
• Prepare monthly Commercial Reports and CVR summaries with Finance.
• Manage annual indexation per contract provisions.
• Provide day-to-day admin support to Head of Commercial/Commercial Director.
• Support system transformation and 4PS launch.

Skills

Commercial awareness

Client liaison

Prioritisation under pressure

Contract adjustments response

Education

5 GCSEs including Maths & English

NVQ Level 3 or equivalent

Quantity Surveying degree or related

Full UK Driving Licence

Tools

4PS

NAV – Invoice approval

Job description

Commercial Executive (6 Month Fixed Term Contract)

Would you like to be part of Vital Energi's Strategy of Growth?

If so, we're looking for a talented Commercial Executive to join our dynamic team at our Head Office in Blackburn on a 6 month fixed term contract.

The role

Due to Vital Energi's continued growth, we require a Commercial Executive to assist with the financial management of O&M Contracts, in partnership with the Contracts Managers and/or Engineers and the wider Commercial Services team. The successful candidate will be responsible for assisting the senior members of the commercial team on numerous projects with the procurement, sub-contractor accounts and variation accounts, as well as being responsible for the commercial management of your own contracts and also support with the transition to 4PS.

The Company

Vital Energi is a leading provider of renewable energy infrastructure and systems to the public and private sectors. We are supporting Hospitals, Universities, New Build developments, Towns and Cities as well as Industrial and Commercial clients to decarbonise their buildings.

We have and continue to work on ground-breaking projects throughout the UK which are supporting the UK's Net Zero targets, such as the recently announced £1 billion low-carbon infrastructure project for Westminster.

With plans to double our headcount over the coming years, supported by offices opening in new locations across the country and our strong investment pipeline, coupled with our expansion into new markets such as industrial power generation with our very own Energy-from-Waste facility, there is no better time to join the family here at Vital Energi.

A few key responsibilities

• Vet contract documentation on receipt from Client to ensure compatibility with the Company's Tender and subsequent negotiations
• Prepare and issue enquiries for Plant, Materials and Sub-Contract packages. Vet quotations commercially and negotiate price and terms with vendors. Issue resultant Purchase Orders
• Prepare and submit Applications for Payment and/or Invoices, obtain Payment Certificates / Authorisation and progress Client Payments in accordance with contractual provisions
• Measure, submit and agree Variations and/or Compensation Events in accordance with contractual provisions
• Monitor on-site record keeping (Eagle Records / Timesheets)
• Review Eagle / Job Logic or equivalent system to ensure that we claim all reactive work and call outs
• Prepare and submit monthly Cost Value Reconciliations and Cash/Spend Profiles (Trading Forecast). Attend Contract Review Meetings
• Authorisation and coding of Suppliers' and Sub-Contractors' Invoices and submission to Finance for payment
• Measure, certify and agree Sub-Contractors interim valuations. Prepare and issue contractual notices to Sub-Contractors
• Assist the Finance Department in securing payment of Invoices and/or Applications for Payment, chase and elevate any debt.
• Preparation of monthly Commercial Reports and CVR Summary working with the Finance Team
• Management of annual indexation in accordance with contractual provisions
• Day to Day admin support to Head of Commercial / Commercial Director and wider Commercial Services team as directed
• Support with system transformation and launch of 4PS.

Education & Experience:

• 5 GCSE passes (grade A to C) including Maths and English (or equivalent).
• Minimum qualified to NVQ Level 3 or equivalent
• Quantity Surveying Degree other related degree (or equivalent on the job experience)
• Full UK Driving License

Knowledge:

• Good commercial awareness
• Provide assistance to clients, contractors or work colleagues.
• Carry out other duties consistent with the nature, responsibilities and seniority of your post.
• Ability to respond promptly and efficiently to contract adjustments and alterations
• Ability to effectively prioritise and carry out tasks in a high pressure environment
• NAV – Invoice approval
• Order approval (finance repository) for <£10k on D&B projects and <£2k on O&M projects
• 4PS

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Applicants must have the unrestricted and ongoing right to work in the UK for the duration of employment, without the need for sponsorship. Due to the nature of this role, we are unable to support visa sponsorship or employ individuals with time-limited permission or conditions attached to their right to work in the UK

Notice to Agency and Search Firm Representatives:

Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third-party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.