Commercial Coordinator

Oceaneering International Inc.; Aberdeen City; On-site; GBP 28,000 - 38,000; Full time

Job summary

Oceaneering International Inc. in the United Kingdom is seeking a Commercial Coordinator to support proposals, quotations, and commercial documentation. The role works with Tender Managers and stakeholders to deliver compliant, timely responses to customer requirements.

Responsibilities include logging enquiries, preparing tenders and quotes, reviewing contracts for compliance, coordinating internal inputs, and maintaining filing systems to support the commercial team.

Qualifications

• Experience within a commercial environment.
• Experience with tender processes and the preparation of quotes.
• Familiarity with Oil and Gas Industry Contracts (desired).

Responsibilities

• Log commercial enquiries and distribute as necessary.
• Basic compilation of tender and pre-qualification documents in order to meet deadlines as required.
• Prepare standard OPG and SSR quotes and route for approval in line with defined processes.
• Review basic contractual documents (PO's Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.
• Escalate contractual risks and deviations to Tender Managers, Contracts and Legal functions as appropriate.
• Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues)
• Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. tax, legal, contracts, compliance, HSE, QA etc., as appropriate).
• Communicate with external and internal clients for the purposes of gathering feedback and associated monitoring and filing.
• Update and maintain commercial department databases.
• Coordinate bid kick-off meetings and maintain tender schedules.
• Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.
• Prepare requests for contractual deviations and amendments in line with changing requirements.
• Prepare handover documents to other departments.
• Assist with maintaining department filing systems.
• NON-ESSENTIAL
• Provide general assistance to the Commercial Department as required.
• Check completeness of department filing systems and communicate discrepancies.
• Compile and update standard boilerplate and other related commercial material.
• Other duties as assigned.

Skills

Tender processes

Quotes preparation

Commercial environment experience

Job description

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.

Job Description

To provide commercial support to the business through the preparation, coordination and administration of proposals, quotations and commercial documentation. The Commercial Coordinator works collaboratively with Tender Managers and business stakeholders to deliver compliant, commercially robust and timely responses to customer requirements.

Responsibilities

ESSENTIAL

On a daily basis, log commercial enquiries and distribute as necessary.

Basic compilation of tender and pre-qualification documents in order to meet deadlines as required.

Prepare standard OPG and SSR quotes and route for approval in line with defined processes.

Review basic contractual documents (PO's Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.

Escalate contractual risks and deviations to Tender Managers, Contracts and Legal functions as appropriate.

Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues)

Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. tax, legal, contracts, compliance, HSE, QA etc., as appropriate).

Communicate with external and internal clients for the purposes of gathering feedback and associated monitoring and filing.

Update and maintain commercial department databases.

Coordinate bid kick-off meetings and maintain tender schedules.

Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.

Prepare requests for contractual deviations and amendments in line with changing requirements.

Prepare handover documents to other departments.

Assist with maintaining department filing systems.

NON-ESSENTIAL

Provide general assistance to the Commercial Department as required.

Check completeness of department filing systems and communicate discrepancies.

Compile and update standard boilerplate and other related commercial material.

Other duties as assigned.

Qualifications

REQUIRED

Experience within a commercial environment.

Experience with tender processes and the preparation of quotes

DESIRED

• Familiarity with Oil and Gas Industry Contracts.