Commercial Assistant

Global Recruitment Group; Manchester; Hybrid; GBP 18,000 - 24,000; Full time

Job summary

Global Recruitment Group is seeking a Commercial Assistant to support the Commercial Manager and team with day-to-day commercial administration. The role covers the full process from weekly labour call-offs and order placement through to amendments, timesheet and rate checks, and maintaining audit trails.

The successful candidate will work closely with suppliers and project teams to resolve queries and ensure accurate records.

Qualifications

• Highly organised and proactive in a fast-paced environment.
• Collaborates effectively with suppliers and project teams.
• Demonstrates accuracy with data, records and audits.
• Confident using Microsoft Excel for data management.
• Can follow processes and manage multiple tasks with minimal supervision.
• Strong problem-solving skills and taking ownership of tasks.
• Clear and professional written and verbal communication.

Responsibilities

• Support the Commercial Manager with weekly labour call-off and ordering.
• Prepare labour orders and action authorised amendments.
• Review supplier payments including timesheets and rates.
• Maintain trackers, records and audit trails accurately.
• Liaise with suppliers and project teams to resolve queries.
• Identify discrepancies and assist timely resolution.
• Provide general commercial and administrative support to the team.

Skills

Highly organised

Collaborative with suppliers

Attention to detail

Microsoft Excel

Process orientation

Strong communication

Ownership and problem-solving

Education

Quantity surveying / commercial management study (ongoing or completed)

Experience in commercial administration in construction/infrastructure

Tools

Microsoft Excel

Procurement/finance systems

Job description

We are looking for a Commercial Assistant to join the Commercial team. The role will support the Commercial Manager and wider team with day-to-day commercial administration

The role will support the full process from weekly labour call-offs and order placement through to authorised amendments, timesheet and rate checks, assessment of supplier applications for payment, and maintaining accurate commercial records and audit trails

Key responsibilities

• Support the Commercial Manager with the weekly labour call-off and ordering process
• Prepare labour orders and action authorised amendments
• Review supplier applications for payment, including checking timesheets, rates and supporting information
• Maintain accurate trackers, records and audit trails
• Liaise with suppliers and wider project teams to resolve queries
• Identify discrepancies and support their timely resolution
• Provide general commercial and administrative support to the commercial team

Skills and experience

The successful candidate should be:

• Highly organised, proactive and driven
• Collaborative and able to work effectively with suppliers and wider project teams
• Accurate, with strong attention to detail
• Confident and skilled using Microsoft Excel
• Able to follow processes and manage tasks with minimal supervision
• A practical problem-solver who takes ownership of their work
• Clear and professional in written and verbal communication

The following would be desirable:

• Be working towards, or have completed, a qualification in quantity surveying, commercial management, construction or a related discipline; and/or
• Have previous experience in a Commercial Assistant, Commercial Administrator, Commercial Systems or similar support role, preferably within the construction or infrastructure sector
• Candidates with strong transferable skills from another process-driven, finance, procurement or administrative role will also be considered. Previous rail experience is desirable but not essential

Location and working arrangements

The main office for the role will be Manchester. However, the team operates between Manchester and Leeds, with other project offices available, including within the Huddersfield area

A flexible approach to location can therefore be considered for the right candidate, provided they are able to travel to Manchester and other project offices as required. Regular office attendance will form part of the role (full-time, 5 days a week - 3/2 WFH arrangement), with the specific working pattern agreed based on business and team requirements

About Global:

Established in 2001, Global has become a market leader and trusted recruitment partner in its chosen sectors. Delivering a tailored recruitment service to candidates and clients alike, Global works in a diverse range of industry sectors, supplying recruitment services and staffing solutions across Construction, Logistics, Rail, Industrial, and Engineering. Recruitment business acting on behalf clients nationwide.