Commercial Assistant

Frankham Consultancy Group; Greater London; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Incentive Scheme

Work From Home

Health Insurance

Long service award

Frankham Friday

Life Assurance

Annual leave carry-over

Job summary

Frankham Consultancy Group is seeking a proactive Commercial Assistant to support the Building Surveying Team in a fast-paced, client-focused environment in London.

You will assist with invoicing, debt chasing, project setup, and maintenance, while preparing financial documentation and maintaining records in Workbench and client portals. Strong Excel and MS Office skills are essential.

Qualifications

• Good general education to O’Level/GCSE (A-C) level in English and Maths is essential.
• Previous financial experience is essential.
• Strong knowledge of Microsoft Office applications including Outlook, Word, and Excel is a must.
• Excellent verbal and written communication skills, competent spelling and grammar.
• Excellent knowledge of numeracy and computer literate.
• Self-motivated.
• Experience within a busy office/admin environment is essential to the role.
• Excellent organisational and time management skills.
• A professional manner.
• Good all-rounder with ability to work well under pressure.
• Flexible, reliable and hardworking.
• Excellent timekeeping and attendance record.
• Highly motivated self-starter – ability to use own initiative and take responsibility.

Responsibilities

• Establishing and building effective working relationships with clients, suppliers, other FCG teams and our subsidiary companies.
• Provide effective communication and key support to the Commercial Manager and Profit Centre Managers (PCMs).
• Assist in maintaining current spreadsheets, i.e. monthly invoicing, sub-contractor forecasts, sub-contractor approvals.
• Project set up and maintenance.
• Setting up project folders and collating project documents.
• Logging incoming POs / raising POs and preparing financial documentation.
• Assist with invoicing and carrying out debt chasingAssist with issuing of invoices to clients with supporting documentation.
• Uploading of invoices to client portals.
• Updating pipeline weekly and reflecting this in Revenue Forecast as instructed/reviewed by the Commercial Manager.
• Creating and profiling jobs in Workbench following instruction from the Commercial Manager.
• Forecasting revenue for single and multi-disciplinary projects.
• Raising purchase orders directly on to Workbench following instruction from Commercial Manager.
• Completing client applications for payments.
• Drafting invoices from the revenue forecast on workbench.
• Carrying out the company client pledge.
• Carrying out and updating debt management through workbench.
• Answering/taking calls and responding to emails.

Skills

Communication skills

Numeracy

Organisational skills

Time management

Self-motivated

Team player

Adaptability

Education

GCSE English and Maths

Tools

Microsoft Office

Excel

Outlook

Workbench

Job description

Commercial Assistant

We are seeking a proactive and enthusiastic Commercial Assistant to support the Building Surveying Team in a dynamic and fast-paced role.

Key Responsibilities

• Establishing and building effective working relationships with clients, suppliers, other FCG teams and our subsidiary companies.
• Provide effective communication and key support to the Commercial Manager and Profit Centre Managers (PCMs).
• Assist in maintaining current spreadsheets, i.e. monthly invoicing, sub-contractor forecasts, sub-contractor approvals.
• Project set up and maintenance.
• Setting up project folders and collating project documents.
• Logging incoming POs / raising POs and preparing financial documentation.
• Assist with invoicing and carrying out debt chasingAssist with issuing of invoices to clients with supporting documentation.
• Uploading of invoices to client portals.
• Updating pipeline weekly and reflecting this in Revenue Forecast as instructed/reviewed by the Commercial Manager.
• Creating and profiling jobs in Workbench following instruction from the Commercial Manager.
• Forecasting revenue for single and multi-disciplinary projects.
• Raising purchase orders directly on to Workbench following instruction from Commercial Manager.
• Completing client applications for payments.
• Drafting invoices from the revenue forecast on workbench.
• Carrying out the company client pledge.
• Carrying out and updating debt management through workbench.
• Answering/taking calls and responding to emails.

Essential Qualifications and Experience

• Good general education to O’Level/GCSE (A-C) level in English and Maths is essential.
• Previous financial experience is essential.
• Strong knowledge of Microsoft Office applications including Outlook, Word, and Excel is a must.
• Excellent verbal and written communication skills, competent spelling and grammar.
• Excellent knowledge of numeracy and computer literate.
• Self-motivated.
• Experience within a busy office/admin environment is essential to the role.
• Excellent organisational and time management skills.
• A professional manner.
• Good all-rounder with ability to work well under pressure.
• Flexible, reliable and hardworking.
• Excellent timekeeping and attendance record.
• Highly motivated self-starter – ability to use own initiative and take responsibility.

Benefits & Initiatives

Frankham offer excellent benefits and initiatives, including:

• Incentive Scheme.
• Work From Home.
• Health Insurance – cash plan.
• Long service award.
• Frankham Friday.
• Life assurance.
• Annual leave inc. sell, buy & carry-over.