Commercial Administrator (Site-based)

Kane Group Building Services Ltd; West of England; Hybrid; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Cash Health Plan

Death in Service 4x

Pension scheme (Salary Sacrifice)

Company Sick Pay

Maternity & Paternity benefits

Professional subscriptions

Employee discounts

Cycle to Work

Gym discount

Branded clothing

Wellbeing committees

Annual Health Checks

Long service awards

Training and development

Job summary

Kane Group Building Services Ltd, a multi-disciplinary building-services contractor, is seeking a site-based Commercial Administrator for our Bristol team. You will support commercial reporting, CVR preparation and ERP data handling while coordinating information across internal teams and external partners.

The role demands 1–2 years in a construction context, strong MS Office and SharePoint skills, and a proactive approach to managing documentation, meetings, and minutes on site.

Qualifications

• GCSEs including English and Maths required.
• NVQ Level 2 or 3 in Business Administration or equivalent.

Responsibilities

• Maintain commercially relevant correspondence and records per project procedures.
• Monitor ageing of variations and produce weekly reports.
• Compile financial progress reports and prepare cashflow analyses.
• Assist with monthly Project Valuations and projections for Head of Commercial.
• Assist with CVR preparation and ERP data handling for reporting.
• Support Quantity Surveyors with workload as required.
• Coordinate information between internal teams and external partners; manage filing and records.

Skills

Organisational skills

Independent worker

Ambitious

Interpersonal skills

Planning & scheduling

Time management

Attention to detail

Education

GCSEs including English & Maths

NVQ Level 2/3 in Business Admin

Tools

Microsoft Office

SharePoint

4Projects

Business Central (ERP)

E Vision/E Valuate

Job description

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are actively seeking a Site-based Commercial Administrator to join our team in Bristol!

| KEY RESPONSIBILITIES |

Commercial & Reporting Support

• Ensure all commercially relevant correspondence and records are maintained in accordance with project procedures.
• Monitor ageing of variations and produce weekly reports.
• Compile financial progress reports
• Prepare cashflow reports and analysis for review
• Assist with monthly Project Valuations and the preparation of Project Projections for the Head of Commercial
• Assist with CVR preparation.
• Input, manage and extract information from ERP systems to support financial and commercial reporting
• Assist Quantity Surveyors with workload when required

Administrative & Coordination Duties

• Minute and draft commercial meeting notes and circulate to relevant stakeholders
• Coordinate information and documentation between internal teams and external partners
• Maintain well-organised departmental records, trackers and filing systems, including trackers for instructed works, pending changes and approved variations.
• Support diary management and communication flows within the Commercial team when required
• Ensure all documentation is accurate, up to date and issued in a timely manner
• Liaise with site management, design teams and subcontractors to obtain information required for commercial assessments.

| QUALIFICATIONS |

• GCSEs or equivalent, including English and Maths
• NVQ Level 2 or 3 in Business Administration or equivalent

| EXPERIENCE & KNOWLEDGE |

• 1-2 years’ experience working within a construction company.
• Good working knowledge of Microsoft office software including Excel, Outlook and Word.
• Willingness to learn and use new proprietary software packages
• Experience supporting senior management with documentation or report preparation
• Experience coordinating information or communications between departments
• Experience organising meetings, preparing agendas, or taking minutes
• Experience using E Vison and E Valuate
• Experience using SharePoint, 4Projects or similar document management system.
• Experience working with ERP systems (e.g. Business Central)
• Experience working within a Commercial / Quantity Surveying Dept.

| ABILITIES & SKILLS |

• Excellent organisational skills and the ability to prioritise own workload. Developed problem solving skills, including the ability to manage conflicting work demands.
• Capacity to work independently with limited supervision
• Ambitious and enthusiastic towards a career within a fast paced department.
• Possess excellent interpersonal and communication skills including the ability to liaise and advise staff at all levels.
• To be highly organised with good planning and time- management skills.
• Strong attention to detail and accuracy

| COMPANY BENEFITS |

• Cash Health Plan to include Employee Assistance Programme
• 4 x Salary Death in Service cover
• Auto Enrolment Company Pension scheme (Salary Sacrifice)
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service
• Enhanced maternity & paternity benefits
• Paid professional subscriptions
• Variety of employee discounts
• Cycle to Work Scheme
• Corporate Gym discount for Kane employees
• Branded clothing
• Active Social and Wellbeing Committees
• Annual Health Checks
• Awards for long service
• Additional annual leave based on length of service
• Training and development opportunities

Kane is an Equal Opportunities Employer.

If you think you have the expertise and knowledge to fulfill this role.