Commercial Administrator (Site-based)

Kane Group; Bristol; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Cash Health Plan to include Employee A

Death in Service 4x salary

Auto Enrolment Company Pension

Sick Pay Scheme on probation

Enhanced maternity & paternity

Paid professional subscriptions

Cycle to Work

Gym discount

Branded clothing

Annual health checks

Training and development opportunities

Job summary

Kane Group is recruiting for an Commercial & Reporting Support to join our Bristol team. The role focuses on maintaining records, preparing cashflow analyses and supporting project valuations.

You will work with ERP systems and coordinate information across internal teams and external partners. The ideal candidate has GCSEs including English and Maths, MS Office proficiency and an interest in construction finance.

Qualifications

• GCSEs, including English and Maths, are required.
• NVQ Level 2 or 3 in Business Administration preferred with 1–2 years in construction.
• Proficiency in MS Office including Excel, Outlook and Word required.
• Experience using ERP, SharePoint and project document systems is desirable.
• Good interpersonal and communication skills with ability to liaise across levels.

Responsibilities

• Maintain commercially relevant correspondence and records per project procedures.
• Monitor ageing of variations and produce weekly reports.
• Compile financial progress reports and prepare cashflow analyses.
• Assist with monthly project valuations and projections for the Head of Commercial.
• Input, manage and extract information from ERP systems to support reporting.
• Support with coordination between internal teams and external partners.

Skills

Attention to detail

Organisation

Communication

Time management

Independent working

Problem solving

Education

GCSEs including English and Maths

NVQ Level 2 or 3 in Business Administration

Tools

MS Excel

Outlook

Word

SharePoint

E Vision

E Valuate

Business Central ERP

4Projects

Job description

Commercial & Reporting Support

• Ensure all commercially relevant correspondence and records are maintained in accordance with project procedures.
• Monitor ageing of variations and produce weekly reports.
• Compile financial progress reports
• Prepare cashflow reports and analysis for review
• Assist with monthly Project Valuations and the preparation of Project Projections for the Head of Commercial
• Assist with CVR preparation.
• Input, manage and extract information from ERP systems to support financial and commercial reporting
• Assist Quantity Surveyors with workload when required

Administrative & Coordination Duties

• Minute and draft commercial meeting notes and circulate to relevant stakeholders
• Coordinate information and documentation between internal teams and external partners
• Maintain well-organised departmental records, trackers and filing systems, including trackers for instructed works, pending changes and approved variations.
• Support diary management and communication flows within the Commercial team when required
• Ensure all documentation is accurate, up to date and issued in a timely manner
• Liaise with site management, design teams and subcontractors to obtain information required for commercial assessments.

Essential

• GCSEs or equivalent, including English and Maths

Desirable

• NVQ Level 2 or 3 in Business Administration or equivalent, 1-2 years' experience working within a construction company.
• Good working knowledge of Microsoft office software including Excel, Outlook and Word.
• Willingness to learn and use new proprietary software packages
• Experience supporting senior management with documentation or report preparation
• Experience coordinating information or communications between departments
• Experience organising meetings, preparing agendas, or taking minutes
• Experience using E Vision and E Valuate
• Experience using SharePoint, 4Projects or similar document management system.
• Experience working with ERP systems (e.g. Business Central)
• Experience working within a Commercial / Quantity Surveying Dept., Excellent organisational skills and the ability to prioritise own workload. Developed problem solving skills, including the ability to manage conflicting work demands.
• Capacity to work independently with limited supervision
• Ambitious and enthusiastic towards a career within a fast paced department.
• Possess excellent interpersonal and communication skills including the ability to liaise and advise staff at all levels.
• To be highly organised with good planning and time- management skills.
• Strong attention to detail and accuracy

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland. We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

• Cash Health Plan to include Employee Assistance Programme
• 4 x Salary Death in Service cover
• Auto Enrolment Company Pension scheme (Salary Sacrifice)
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service
• Enhanced maternity & paternity benefits
• Paid professional subscriptions
• Variety of employee discounts
• Cycle to Work Scheme
• Corporate Gym discount for Kane employees
• Branded clothing
• Active Social and Wellbeing Committees
• Annual Health Checks
• Awards for long service
• Additional annual leave based on length of serviceTraining and development opportunities

Kane is an Equal Opportunities Employer. If you think you have the expertise and knowledge to fulfill this role.