Commercial Administrator

RTS Infrastructure Services Limited; Leeds; On-site; GBP 24,000 - 32,000; Full time

Job summary

RTS Infrastructure (Part of Arriva Group) is seeking a Commercial Administrator to join the Procurement and Support Services team in Holbeck, Leeds. The role focuses on purchasing activities, supplier onboarding and compliance, supporting project teams and depot staff.

You will raise purchase orders, maintain supplier records and collaborate with finance to ensure accurate invoicing and governance. Strong organisational skills and stakeholder management are essential.

Qualifications

• Experience supporting procurement, purchasing or supply chain activities.
• Strong communication and stakeholder management skills.
• Proven ability to manage multiple priorities and meet deadlines.
• Proficient in MS Office, especially Excel, Word and Outlook.

Responsibilities

• Raise and manage purchase orders for business and project needs.
• Support supplier onboarding activities and maintain supplier records.
• Ensure compliance documentation is up to date and auditable.
• Produce procurement reports using Sage and internal systems.
• Coordinate supplier onboarding and collect required documentation.
• Monitor supplier compliance documentation and renewals.

Skills

Procurement experience

Communication skills

Attention to detail

Stakeholder management

Multitasking

Microsoft Office (Excel/Word/Outlook)

Tools

Sage ERP

ERP systems

Job description

RTS Infrastructure (Part of Arriva Group)

Join a Growing Rail Infrastructure Business

RTS Infrastructure is a trusted provider of rail infrastructure, construction and depot services across the UK. Working with some of the rail industry's leading clients, we deliver projects that help keep the nation's rail network moving safely and efficiently. As part of Arriva Group, one of Europe's largest transport operators, we're continuing to invest in our people, processes and future growth.

We're looking for an organised and proactive Commercial Administrator to join our Procurement and Support Services team in Holbeck, Leeds. This is an excellent opportunity for an experienced administrator with a background in procurement, purchasing or supply chain support to play a key role in supporting our operational and project teams.

Reporting into the Procurement function, you'll help ensure the smooth and efficient delivery of purchasing activities, supplier onboarding and compliance processes while supporting stakeholders across the business.

Why Join RTS Infrastructure?

As part of Arriva Group, you'll be joining a business with ambitious growth plans across the rail infrastructure sector. This role offers the opportunity to develop your commercial and procurement expertise while supporting a diverse range of projects and operational activities.

This role offers:

• A varied administrative role supporting procurement and commercial operations
• Exposure to major rail infrastructure and construction projects
• The opportunity to develop procurement and supply chain knowledge
• Close collaboration with operational, project and finance teams
• A key role supporting supplier compliance and governance activities
• Career development opportunities within a growing organisation
• A supportive and collaborative working environment

The Role

The Commercial Administrator will provide essential administrative support to the procurement team, helping to ensure purchasing activities are delivered efficiently and in line with company policies and procedures.

You'll be responsible for raising purchase orders, supporting supplier onboarding activities, maintaining supplier records and ensuring compliance documentation remains accurate and up to date. The role will involve working closely with suppliers, project teams, depot staff and finance colleagues across the business.

Key Responsibilities

Procurement Administration

• Raise and manage purchase orders through Sage for business and project requirements
• Support purchasing activities across operational and project teams
• Manage procurement enquiries and maintain effective communication with stakeholders
• Liaise with finance teams regarding supplier invoices and purchase order requirements
• Produce procurement and supplier reports using Sage and internal systems
• Coordinate supplier onboarding activities, including issuing PQQ packs and collecting required documentation
• Review supplier submissions and ensure approval requirements are met
• Manage supplier approval workflows involving management, directors and HSEQ teams
• Maintain approved supplier databases and ensure records remain accurate
• Monitor supplier compliance documentation, certifications and insurance renewals
• Proactively obtain updated compliance information from suppliers as required

Stakeholder Support & Reporting

• Support operational teams, depot staff and project managers with procurement queries
• Provide updates on supplier onboarding progress to key stakeholders
• Maintain accurate procurement records and auditable documentation
• Support continuous improvement of procurement processes and controls
• Ensure procurement activities align with company governance requirements

About You

You’ll be a highly organised administrator with experience supporting procurement, purchasing or supply chain activities. You’ll enjoy working with multiple stakeholders, managing detailed processes and ensuring information is accurate and compliant.

You’ll have excellent communication skills, strong attention to detail and the ability to manage competing priorities in a fast-paced environment.

• Previous experience in a Procurement Administrator, Purchasing Administrator, Supply Chain Administrator or similar role
• Experience raising and processing purchase orders
• Experience managing supplier onboarding activities
• Experience maintaining supplier databases and records
• Experience monitoring supplier compliance documentation and renewals
• Experience liaising with suppliers, operational teams and finance departments
• Experience using Sage or similar ERP, procurement or finance systems
• Experience producing procurement or management reports
• Experience working within a fast-paced administrative environment
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong communication and stakeholder management skills
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook
• Ability to maintain accurate records and documentation
• Strong problem-solving and decision-making skills
• Ability to work collaboratively across departments and with external suppliers
• Good understanding of procurement and purchasing processes
• Experience within a procurement, purchasing or supply chain environment
• Experience within construction, engineering, transport or project-based industries
• Experience supporting supplier accreditation or compliance activities
• Knowledge of HSEQ processes and supplier governance requirements