Commercial Administrator

Airedale Group; Chickerell; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Career development

Job summary

The Airedale Group is seeking an accounts administrator to support the Commercial Team with processing subcontractor and warranty invoices, and client invoicing to meet KPIs. You will provide administrative support to ensure smooth commercial processes.

Ideal candidates will be methodical, highly organised, with strong Excel and Outlook skills, and excellent communication abilities. The role offers a career development path and is based across UK locations.

Qualifications

• Methodical, highly organised and disciplined.
• Ability to work within deadlines.
• Good understanding of Microsoft Excel and Outlook is desirable.
• Excellent communication skills.
• Data entry with strong attention to detail.
• Adaptable and able to navigate process changes.
• Eager to learn multiple processes.

Responsibilities

• Paying purchase invoices from suppliers, subcontractors and warranty holders and challenging charges where necessary.
• Managing orders - cancelling and amending live orders.
• Invoicing of multiple clients to hit KPIs.
• Communicating effectively with colleagues (office and field engineers) to understand work carried out.
• Reading job notes and engineer worksheets to accurately charge the customer for the correct works.
• Liaising with clients by email and phone in a professional manner.
• Work with the team to ensure monthly financial targets are met.
• Matching invoices accurately to external client portals/forms.

Skills

Excel

Outlook

Communication

Data entry

Organisation

Deadline-driven

Job description

Company Overview

The Airedale Group are the leading market design, installation, and maintenance provider for commercial kitchens in the UK hospitality and food service industry. We work alongside clients from the initial designs through to bespoke fabrication and installation. Coupled with the largest body of professional maintenance engineers in the country, we offer the complete end-to-end solution to our extensive client base. We have long-standing relationships with many of the biggest multi-site brands in the UK.

Job Overview

Working closely with the wider Commercial Team, you will play an important part in ensuring we deliver the highest standard of service to our customers, meeting their needs while supporting the achievement of our business objectives.

The role will primarily focus on processing subcontractor and warranty invoices, as well as raising invoices for our clients. In addition, you will provide administrative support to the Commercial Team, helping to ensure the smooth and efficient delivery of our commercial processes.

Key Responsibilities

• Paying purchase invoices from suppliers, subcontractors and warranty holders and challenging charges where necessary.
• Managing orders - cancelling and amending live orders.
• Invoicing of multiple clients to hit KPIs.
• Communicating effectively with colleagues (office and field engineers) to gain a full understanding of work carried out.
• Reading through job notes and engineer worksheets to accurately charge the customer for the correct works.
• Liaising with clients in a professional manner, by email and phone, where necessary.
• Work closely with the rest of your team, supported by management, to ensure the monthly financial target is met.
• Matching invoices accurately to any external client portals/forms.

Experience Required

• Methodical, highly organised, and disciplined.
• Ability to work within deadlines.
• A good understanding of Microsoft Excel and Outlook is desirable.
• Excellent communication skills.
• Data entry with strong attention to detail.
• Adaptable and easily navigate changes in process.
• Eager to learn and utilise multiple processes.

What we offer

The Airedale Group is expanding rapidly, employing circa 750 people across multiple locations in the UK. This is a fantastic time to join a progressive business with opportunities for career development