Collections Documentation Officer

National Museums Liverpool; Liverpool; On-site; GBP 26,000 - 36,000; Full time

Job summary

National Museums Liverpool is seeking a Collections Documentation Officer to improve the quality and consistency of our collections information. You will help prepare data for migration from MIMSY XG by carrying out data cleansing, records auditing and documentation activities.

You will collaborate with Curatorial, Registration, Conservation and Archives teams, applying industry standards to identify and resolve data quality issues and support the maintenance of documentation standards.

Qualifications

• Experience with a collections management system within a museum, gallery, archive or library environment.
• Experience of collections documentation and data quality management.
• Strong attention to detail and ability to identify and resolve data quality issues in line with industry standards.

Responsibilities

• Carry out data cleansing, records auditing and documentation activities to prepare collections data for migration.
• Support the maintenance of collections management and documentation standards.

Skills

Attention to detail

Data quality management

Collections documentation

Tools

MIMSY XG

Job description

Our people are at the heart of National Museums Liverpool. Colleagues from across the organisation make a difference every day, creating memorable experiences for everyone and challenging expectations. We pride ourselves on being a place for everyone, but we are always aiming higher, aspiring to be representative of the communities we serve. Through our people, we are building a culture which embeds trust, respect and inclusion and an organisation in which people are engaged and empowered to enable National Museums Liverpool to evolve. You could be just the right person to join us.

We currently have the post(s) of Collections Documentation Officer available.

National Museums Liverpool is one of the UK’s leading museum organisations, responsible for the care and management of an exceptionally rich and diverse collection, spanning art, history, archaeology, science and culture. Across its multiple sites, National Museums Liverpool stewards millions of objects, from internationally significant artwork and maritime artefacts to natural history specimens and social history collections.

Collections information sits at the heart of making these collections accessible. We are embarking on a major project to transition our Collections Management System from MIMSY XG to a successor system.

As Collections Documentation Officer, you will play a key role in improving the quality, consistency and accuracy of collections information. Working closely with colleagues across Curatorial, Registration, Conservation and Archives, you will help prepare collections data for migration by carrying out data cleansing, records auditing and documentation activities, while supporting the maintenance of collections management and documentation standards.

To be successful in this role, you will have experience of working with a collections management system within a museum, gallery, archive or library environment. You will also have experience of collections documentation and data quality management, with strong attention to detail and the ability to identify and resolve data quality issues in line with relevant industry and national standards.

Additional Information

Disclosure and Barring Service Checks (DBS)

National Museums Liverpool carries out checks, at a level appropriate for each role, as part of our recruitment process. Checks are completed through the Disclosure and Barring Service, following a successful interview and conditional offer. Details of these checks are restricted to the People Team and not shared with recruiting managers.

National Museums Liverpool are not currently a sponsor organisation for those applying from outside of the UK. This means that we will be unable to sponsor applications for a work visas from those who live outside of the UK and do not currently hold the right to work.