Lead Projects Coordinator

National Museums Liverpool; Liverpool; On-site; GBP 38,000 - 52,000; Full time

Job summary

National Museums Liverpool in Liverpool is seeking a Lead Projects Coordinator to design and manage the transition of our Collections Management System from MIMSY XG to a successor, and to establish ongoing data-management processes. You will collaborate with Curatorial, Registration, Conservation, Archives, Finance, Digital and Information Services.

The role requires experience managing medium- to large-scale data projects in museum or library settings and an understanding of data standards.

Qualifications

• Experience managing medium- to large-scale data projects within museum, gallery, archive or library environments.
• Understanding of relevant data standards and governance.

Responsibilities

• Design and manage the delivery of the transition of our collections information and Collections Management System.
• Establish processes for ongoing data management and work with teams across Curatorial, Registration, Conservation, Archives, Finance, Digital and Information Services.

Job description

Location:Liverpool

Salary:£44,802

Contract Type:Fixed Term [F]

Position Type:Full Time

Closing Date:5 November 2026 at 12:00 noon

The Vacancy

Our people are at the heart of National Museums Liverpool. Colleagues from across the organisation make a difference every day, creating memorable experiences for everyone and challenging expectations. We pride ourselves on being a place for everyone, but we are always aiming higher, aspiring to be representative of the communities we serve. Through our people, we are building a culture which embeds trust, respect and inclusion and an organisation in which people are engaged and empowered to enable National Museums Liverpool to evolve. You could be just the right person to join us.

We currently have the post(s) of Lead Projects Coordinator available.

National Museums Liverpool is one of the UK’s leading museum organisations, responsible for the care and management of an exceptionally rich and diverse collection, spanning art, history, archaeology, science and culture. Across its multiple sites, National Museums Liverpool stewards millions of objects, from internationally significant artwork and maritime artefacts to natural history specimens and social history collections.

Collections information sits at the heart of making these collections accessible. We are embarking on a major project to transition our Collections Management System from MIMSY XG to a successor system.

As Lead Projects Coordinator, you will design and manage the delivery of the transition of our collections information and Collections Management System, while establishing the processes required for ongoing management once the transition is complete. You will work closely with the Collections Information Analyst and colleagues across Curatorial, Registration, Conservation, Archives, Finance, Digital and Information Services.

To be successful in this role, you should have experience of managing medium- to large-scale data projects within a museum, gallery, archive or library environment, with an understanding of relevant industry and national standards.

Recruitment Insight Event

Want to learn more about working with National Museums Liverpool? Join us on Tuesday 20 October 2026 from 5:00pm - 6:00pm for our online Recruitment Insight event.

You’ll hear about our organisation, the work of our teams, as well as find out more about the job opportunities currently being advertised. You’ll also meet some of the staff recruiting and get the opportunity to ask any questions you may have.

This online event will be conducted via Microsoft Teams, but don't worry, you don't need to install anything - when the time comes, simply click this Linkto join.

Additional Information

Disclosure and Barring Service Checks (DBS)

National Museums Liverpool carries out checks, at a level appropriate for each role, as part of our recruitment process. Checks are completed through the Disclosure and Barring Service, following a successful interview and conditional offer. Details of these checks are restricted to the People Team and not shared with recruiting managers.

If you have questions about the DBS service please visit https://www.gov.uk/government/publications/dbs-application-forms-guide-for-applicants.

Overseas Applications

National Museums Liverpool are not currently a sponsor organisation for those applying from outside of the UK. This means that we will be unable to sponsor applications for a work visas from those who live outside of the UK and do not currently hold the right to work.

For more information on whether or not you need a Visa to work in the UK please go to https://www.gov.uk/check-uk-visa.

The Company