Collection Systems Project Manager - Fixed Term Contract

www.nationalmuseums.org.uk - Jobboard; London; On-site; GBP 32,000 - 42,000; Full time

Job summary

An established industry player is seeking a skilled Project Manager to oversee the Collection Systems Modernisation Project. This role involves leading a dedicated team to ensure the successful delivery of digitisation and collection records improvement plans. You'll manage project budgets, coordinate with vendors, and ensure compliance with museum standards. If you have a passion for collections care and a knack for project governance, this is an exciting opportunity to make a significant impact in the cultural sector.

Qualifications

• Experience in project management with a focus on collections care and digitisation.
• Strong understanding of museum standards and data management.

Responsibilities

• Lead the Collection Systems Modernisation Project and manage key milestones.
• Oversee the delivery of the digitisation plan and ensure adherence to standards.

Skills

Project Management

Stakeholder Management

Budget Management

Digitisation Standards

Job description

Details:

Location: W1U 3BN

Category: Collections Care, IT, Digital

Salary: The salary for this temporary post is between £32,357 and £41,800 per annum, dependent on skills and experience.

Contract type: Contract

Hours: Full time

Telephone: [phone]

Project Management

• Review and update the project plan, confirming and managing key milestones and deadlines to enable success.
• Maintain excellent project governance, monitoring performance and ensuring the project adheres to sector standards and agreed budget.
• Lead the Collection Systems Modernisation Project team and project working groups to synthesize system requirements; prepare updates, manage risk, and ensure the project steering group has the information needed to make informed decisions.
• Report progress to stakeholders according to the project schedule and evaluation criteria; ensure the Heritage Fund evaluation and reporting requirements are met throughout the duration of the project.
• With the Documentation and Digitisation Officers, implement quality control procedures to ensure data and digital assets conform to agreed standards.

Digitisation Programme

• Oversee the successful delivery of the digitisation plan, working closely with the Digitisation Officer to ensure project milestones and deadlines are met.
• Ensure digitisation, metadata, and museum standards are adhered to throughout.

Collection Records Improvement

• Oversee the successful delivery of the collection records improvement plan, working closely with the Documentation Officer to ensure project milestones and deadlines are met.
• Ensure museum data standards, including SPECTRUM, are adhered to throughout.

Collections Systems

• Work in collaboration with the team and internal stakeholders to confirm detailed specifications for the new CMS and DAMS.
• Work closely with the IT department to coordinate and implement security measures to safeguard collections information and digital assets.
• Deliver the procurement of the new systems by writing the tender and evaluation criteria of the CMS and DAMS; manage tender process and selection of vendor.
• With the chosen vendor and internal team, plan the configuration, migration, test environment, launch, and live environment testing of the new systems.
• Coordinate between the vendor, project team, web developers, and Digital and Audiences department to deliver the full integration of the new systems with the Collection’s website.

People Management

• Manage the Documentation Officer and Digitisation Officer, ensuring project outputs are completed to the agreed high and consistent standard.
• Appoint and manage a Digital Collections Trainee as part of a collaborative project scheme with Westminster University and the Heritage Fund.
• Identify training needs for the team and arrange as required, promoting professional development.

Finance and Procurement

• Manage the project budget accurately, tracking expenditure and generating forecasts with regular reporting.
• With the project Officers, procure and appoint suitable transport and storage for analogue images, equipment, and materials.
• Plan for and procure a new CMS and DAMS and their integration with the website.
• Ensure all procurement and budget management meet the Heritage Fund criteria, and support colleagues with reporting as required to the Heritage Fund.

National Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.