Co coordinator (Senior Admin)

Renewable Energy Systems (RES); Kings Langley; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

Renewable Energy Systems (RES) is seeking a Coordinator for HV Services to support daily operations from a home-based role. You will help schedule works, manage invoicing, quotations and quality control, and maintain CMMS records. The position reports to the Operations Manager (HV Services).

The ideal candidate has previous senior admin or coordination experience, is highly organised, and comfortable in a fast-paced renewables environment. Some travel for meetings and events may be required.

Qualifications

• Senior administrative or coordinator experience in a fast-paced environment.
• Strong organisational and self-motivated approach.
• Experience in renewables is desirable.

Responsibilities

• Coordinate daily, weekly and monthly needs of the HVS team.
• Raise and close work orders; manage quotes for small works.
• Invoicing, procurement and stock management.
• Support travel, PPE, and CMMS records; assist reporting tasks.

Skills

MS Office

Excellent communication

Education

Full UK driving licence

Job description

Job Title

Coordinator (HV Services)

Reporting to

Operations Manager (HV Services)

Location

Home Based

Hours

Full time, Permanent

Do you want to work to make Power for Good?

We're the world's largest independent renewable energy company. We're driven by a simple yet powerful vision: to create a future where everyone has access to affordable, zero carbon energy.

We know that achieving our ambitions would be impossible without our people. Because we're tackling some of the world's toughest problems, we need the very best people to help us. They're our most important asset so that's why we continually invest in them.

RES is a family with a diverse workforce, and we are dedicated to the personal professional growth of our people, no matter what stage of their career they're at. We can promise you rewarding work which makes a real impact, the chance to learn from inspiring colleagues from across a growing, global network and opportunities to grow personally and professionally.

Our competitive package offers rewards and benefits including pension schemes, flexible working, and top-down emphasis on better work-life balance. We also offer private healthcare, discounted green travel, 25 days holiday with options to buy/sell days, enhanced family leave and four volunteering days per year so you can make a difference somewhere else.

Job Purpose

The overall purpose of the HV Services (HVS) Coordinator role is to assist with the day to day running of operations within the HVS team. This includes the programming and scheduling of works, Invoicing and billing management, Obtaining and putting together quotations for small works, Document and quality control, The raising and issuing of Work Orders and any other supporting activities and requirements of the team.

The ideal candidate will be from a coordination or administration background with a high level of organisation and computer literacy. This is a permanent role which is primarily home/office based with travel required for meetings / team events.

Organisational Context

RES is a leader in renewable energy and is showing consistent growth in the HV area of operational services. The business unit currently operates and maintains a portfolio of solar, storage, wind and offhsore assets and has ambitious plans to further expand.

Key Accountabilities

The HVS Coordinator shall focus on the daily, weekly and monthly needs of the HVS team, supporting the regional Operations Managers and other staff to deliver the service in a safe, compliant, professional, and cost effective manner.

The responsibilities of the HVS Coordinator include:

• Responding to daily requests for support from the site technicians, prioritise any issues, and elevate as required.
• Monitoring compliance with maintenance schedules / reports, to ensure the highest quality of documentation for completed maintenance, identify upcoming maintenance tasks, highlight overdue items for attention, and action defects
• Compiling summaries of maintenance work completed, collating photographs, and drafting relevant insights, for monthly client reporting.
• Obtaining and putting together quotations for small works off the back of reviewing maintenance reports
• Stock management and procurement of materials. Lead an improvement activity to increase the quality and efficiency of this task.
• Support technicians with their day-to-day requirements from holiday requests to booking hotels for work travel.
• Coordinate PPE maintenance and new orders
• Maintaining a Computerised Maintenance Management System (CMMS) and other quality management tools as necessary
• Ensuring client invoicing for any chargeable items (including spare parts) is carried out accurately and promptly
• Help organise team meetings and annual team events
• Support monthly & annual reporting tasks
• Analysis of maintenance KPIs and highlighting trends and anomalies
• The raising and closing of job workorders
• The raising, management and closing of purchase orders
• The ordering of materials as required for small defect rectification
• Obtaining quotations from suppliers and putting together quotations for small works.
• The efficient programming of Engineers
• Work programme management.

Experience

Essential:

• Will have carried out a senior Administrative role or Co Ordinator role previously.
• Will be able to demonstrate operating in a fast paced and demanding environment.
• Will be well organised and self-motivated

Desirable:

• Previously have worked in a renewables environment

Skills

Essential:

• Fully competent with Microsoft office and overall good computer skills.
• Must have excellent communication skills.

Qualifications

Essential:

• Full UK driving licence

Desirable:

• IOSH

At RES we celebrate difference as we know it makes our company a great place to work. Encouraging applicants with different backgrounds, ideas and points of view, we create teams who work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, marital status, parental status, education, social background and life experience of our people.

THE WORLD'S LARGEST INDEPENDENT RENEWABLE ENERGY COMPANY

40 YEARS OF EXPERIENCE

21 MILLION TONNES OF CO2 OFFSET PER YEAR

2500 EMPLOYEES