Co coordinator (Senior Admin)

RES; Kings Langley; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Pension

Flexible working

Private healthcare

25 days holiday (buy/sell)

Job summary

RES is recruiting for an HV Services (HVS) Coordinator to help run day-to-day operations, including scheduling, invoicing, quotations, and documentation. The role is primarily home/office-based with travel for meetings and team events, requiring a high level of organisation and strong computer literacy.

The ideal candidate will have a senior administration or coordination background, proven ability to work in a fast-paced environment, and experience in renewables.

Qualifications

• Senior administrative or coordination experience in a fast-paced environment.
• Strong organisational and computer literacy.
• Experience in renewables is a plus.
• Proficient with Microsoft Office suite.
• Excellent communication skills.

Responsibilities

• Support daily operations of the HVS team, scheduling and coordination.
• Raise and manage work orders and purchase orders; track invoicing.
• Obtain quotations for small works and maintain stock records.
• Maintain CMMS and quality management tools; ensure accurate client reporting.
• Assist with monthly/annual reporting and team events.

Skills

Senior admin role

Organised

Renewables experience

MS Office

Communication skills

Job description

Do you want to work to make Power for Good?

We're the world's largest independent renewable energy company. We're driven by a simple yet powerful vision: to create a future where everyone has access to affordable, zero carbon energy.

We know that achieving our ambitions would be impossible without our people. Because we're tackling some of the world's toughest problems, we need the very best people to help us. They're our most important asset so that's why we continually invest in them.

RES is a family with a diverse workforce, and we are dedicated to the personal professional growth of our people, no matter what stage of their career they're at. We can promise you rewarding work which makes a real impact, the chance to learn from inspiring colleagues from across a growing, global network and opportunities to grow personally and professionally.

Our competitive package offers rewards and benefits including pension schemes, flexible working, and top-down emphasis on better work-life balance. We also offer private healthcare, discounted green travel, 25 days holiday with options to buy/sell days, enhanced family leave and four volunteering days per year so you can make a difference somewhere else.

Job Purpose

The overall purpose of the HV Services (HVS) Coordinator role is to assist with the day to day running of operations within the HVS team. This includes the programming and scheduling of works, Invoicing and billing management, Obtaining and putting together quotations for small works, Document and quality control, The raising and issuing of Work Orders and any other supporting activities and requirements of the team.

The ideal candidate will be from a coordination or administration background with a high level of organisation and computer literacy. This is a permanent role which is primarily home/office based with travel required for meetings / team events.

Organisational Context

RES is a leader in renewable energy and is showing consistent growth in the HV area of operational services. The business unit currently operates and maintains a portfolio of solar, storage, wind and offhsore assets and has ambitious plans to further expand.

Key Accountabilities

The HVS Coordinator shall focus on the daily, weekly and monthly needs of the HVS team, supporting the regional Operations Managers and other staff to deliver the service in a safe, compliant, professional, and cost effective manner.

The responsibilities of the HVS Coordinator include:

• Responding to daily requests for support from the site technicians, prioritise any issues, and escalate as required.
• Monitoring compliance with maintenance schedules / reports, to ensure the highest quality of documentation for completed maintenance, identify upcoming maintenance tasks, highlight overdue items for attention, and action defects
• Compiling summaries of maintenance work completed, collating photographs, and drafting relevant insights, for monthly client reporting.
• Obtaining and putting together quotations for small works off the back of reviewing maintenance reports
• Stock management and procurement of materials. Lead an improvement activity to increase the quality and efficiency of this task.
• Support technicians with their day-to-day requirements from holiday requests to booking hotels for work travel.
• Coordinate PPE maintenance and new orders
• Maintaining a Computerised Maintenance Management System (CMMS) and other quality management tools as necessary
• Ensuring client invoicing for any chargeable items (including spare parts) is carried out accurately and promptly
• Help organise team meetings and annual team events
• Support monthly & annual reporting tasks
• Analysis of maintenance KPIs and highlighting trends and anomalies
• The raising and closing of job workorders
• The raising, management and closing of purchase orders
• The ordering of materials as required for small defect rectification
• Obtaining quotations from suppliers and putting together quotations for small works.
• The efficient programming of Engineers

Experience

Skills

• Will have carried out a senior Administrative role or Co Ordinator role previously.
• Will be able to demonstrate operating in a fast paced and demanding environment.
• Will be well organised and self-motivated
• Previously have worked in a renewables environment
• Fully competent with Microsoft office and overall good computer skills.
• Must have excellent communication skills.

Qualifications

• Full UK driving licence
• IOSH

At RES we celebrate difference as we know it makes our company a great place to work. Encouraging applicants with different backgrounds, ideas and points of view, we create teams who work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, marital status, parental status, education, social background and life experience of our people.

THE WORLD'S LARGEST INDEPENDENT RENEWABLE ENERGY COMPANY

40 YEARS
OF EXPERIENCE

2500
EMPLOYEES

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.