Clinical Operations Coordinator

Meet Recruitment; Leatherhead; On-site; GBP 41,000 - 51,000; Full time

Job summary

Meet Recruitment is seeking a Clinical Operations Coordinator for a global life sciences client in Leatherhead, UK. The role focuses on coordinating study activities from start-up to close-out, ensuring regulatory alignment and inspection readiness.

Based on-site, you will liaise with study teams, sites, and vendors, manage eTMF, support regulatory submissions, and help train the team. A life sciences background and 2–5 years’ experience are ideal, with solid knowledge of ICH-GCP and

Qualifications

• Bachelor's degree in Life Sciences or similar.
• 2–5 years’ experience in Clinical Operations or related roles.
• Hands-on experience managing an eTMF.
• Knowledge of ICH-GCP and regulatory standards.
• Ability to manage multiple studies independently.
• Excellent communication and attention to detail.

Responsibilities

• Support planning, implementation, and close-out of clinical studies on schedule.
• Administer the electronic Trial Master File (eTMF) and maintain study filing systems.
• Oversee study documentation quality and audit readiness.
• Coordinate communication among study teams, sites, and vendors.
• Assist in site selection, initiation, and monitoring activities.
• Support regulatory submissions, safety reporting, and inspections.
• Identify operational efficiencies and support new systems.
• Contribute to training, mentorship, and onboarding.

Skills

Excellent communication

Strong organizational skills

Multitasking

Attention to detail

Education

Bachelor's degree in Life Sciences or similar

Tools

eTMF

CTMS

Microsoft Office

Job description

Are you looking to make a meaningful impact in healthcare by supporting cutting-edge clinical trials? This is a fantastic opportunity to join a global life sciences organization dedicated to improving patient outcomes through innovative therapies. You will play a key role in ensuring clinical study operations run smoothly, helping to bring new treatments to market faster.

About our client

Our client is a global specialty pharmaceutical company focused on developing and commercializing treatments for genetic, metabolic, and systemic disorders, as well as advancing healthcare solutions for broader populations. Their mission is to improve lives through innovative science, and your work will support the critical stages of clinical development.

The opportunity (Role summary)

As a Clinical Operations Coordinator, you will be a vital part of the Clinical Affairs team, responsible for managing study activities from start-up to close-out. Based on-site, you will coordinate between study teams, investigational sites, and vendors, ensuring all processes align with regulatory standards and internal SOPs. Your expertise will support inspection readiness and compliance, directly impacting the success of clinical trials.

Key responsibilities

• Support planning, implementation, and close-out of clinical studies, ensuring milestones are achieved on time.
• Serve as the primary administrator for the electronic Trial Master File (eTMF), establishing and maintaining study-specific filing systems.
• Oversee clinical documentation quality, completeness, and audit readiness.
• Facilitate communication across study teams, sites, and vendors to drive seamless operations.
• Assist in site selection, initiation, and monitoring activities, ensuring compliance and performance.
• Support regulatory submissions, safety reporting, and inspection preparation.
• Drive process improvements by identifying operational efficiencies and supporting the implementation of new systems.
• Contribute to training, mentorship, and onboarding of team members.

What you’ll bring

• Bachelor's degree in Life Sciences, Biological Sciences, Nursing, Pharmacy, or similar.
• 2–5 years’ experience in Clinical Operations, Clinical Affairs, or related roles in pharma, biotech, or CRO.
• Hands-on experience managing or coordinating an eTMF.
• Solid knowledge of ICH-GCP, clinical trial regulations, and documentation standards.
• Strong organizational skills, with the ability to manage multiple studies independently.
• Excellent communication skills and attention to detail.
• Proficiency in eTMF, CTMS, and Microsoft Office.

This role offers a base salary of £46,000, depending on experience and qualifications. Compensation details will be shared during the process.

Clinical Operations Coordinator • Leatherhead United Kingdom