Clinical Coder / Medical Records Administrator at GP Surgery

Lynwood Medical Centre; Greater London; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Staff Well-being Award

Wellness Room

Pilates Sessions

Massage chair

Job summary

Lynwood Medical Centre in Greater London is seeking a Clinical Coder/Medical Records Administrator to join a busy GP surgery. The role emphasises accurate SNOMED CT coding, medical record summarising, and efficient administration within NHS primary care.

You will review hospital letters, discharge summaries and emails, ensuring patient records are up to date in EMIS Web. Strong attention to detail, confidentiality and teamwork are essential to support safe patient care.

Qualifications

• Experience in clinical coding or medical administration within a GP practice.
• Good understanding of medical terminology.
• Experience with NHS primary care processes is desirable.

Responsibilities

• Accurately code clinical information using SNOMED CT.
• Review hospital letters, discharge summaries and other clinical documents.
• Enter codes into patient records and summarise new patient records.
• Ensure records are accurate, complete and up to date.
• Highlight urgent or clinically significant information to clinicians.
• Follow practice protocols for processing clinical correspondence.

Skills

Clinical coding

Medical terminology

Attention to detail

Organisational skills

Time management

Communication teamwork

Confidentiality & data protection

EMIS Web experience

SNOMED CT coding

NHS primary care experience

Education

Higher Degree or GP EMIS WEB experience

Tools

EMIS Web

Job description

Clinical Coder / Medical Records Administrator at GP Surgery

Join Our Friendly Team at a Thriving GP Surgery

Hours: Full time

Are you ready for a rewarding, fulfilling role in a dynamic, supportive environment. Were a busy GP surgery with over 15000 patients and were growing. As we expand, were excited to welcome new team members who are compassionate, dedicated, and ready to thrive in a supportive, friendly environment.

If you are looking to bring your skills to a vibrant, community-centred practice, wed love to hear from you.

Qualifications & Skills Required:

Previous experience in clinical coding, medical summarising or medical administration within a GP practice.

Good understanding of medical terminology.

Excellent attention to detail and accuracy.

Strong organisational and time management skills.

Ability to manage workload independently and meet deadlines.

Good communication and teamwork skills.

Understanding of patient confidentiality and data protection.

Good computer and administrative skills.

Experience using EMIS Web.

Knowledge of SNOMED CT coding.

Experience processing hospital correspondence and discharge summaries.

Experience with QOF, clinical searches and disease registers.

Previous experience working in NHS primary care.

Main duties of the job

Primary Key Responsibilities

Clinical Coding and Medical Records

Accurately code clinical information using SNOMED CT.

Review and process incoming hospital letters, discharge summaries, outpatient correspondence and other clinical documents.

Extract relevant clinical information and enter appropriate codes into patient records.

Summarise new patient medical records, including medical history, diagnoses, medications, allergies and immunisations.

Ensure patient records are accurate, complete and up to date.

Identify and highlight any urgent or clinically significant information to the appropriate GP or clinician.

Follow practice protocols when processing and filing clinical correspondence.

About us

Overview of your organisation

Why Join Us?

We are not just a GP surgery we are a supportive and rewarding workplace where staff well-being is our priority. Here's why you'll love working with us:

• Staff Well-being Award Winners :We are proud to have won the Staff Well-being Award in December 2023.
• Wellness Room :Enjoy access to our dedicated Wellness Room, where you can unwind with spa treatments, fully funded by the surgery.
• Pilates Sessions: Stay active and relaxed with regular Pilates classes led by a professional instructor, all part of our commitment to your well-being.
• Stress-Free Environment:We maintain a healthy, balanced work-life environment that reduces stress and promotes overall well-being.
• Relax and Recharge :Take advantage of our massage chair during breaks, designed to help you relax and de-stress.
• Outstanding Reputation :Our surgery consistently receives excellent feedback from patients and NHS England, reflecting our dedication to providing high-quality care.

Join us and become part of a team that values your health and happiness.

Job responsibilities

The post holder will be expected to provide generaladministration duties, which may include but is not limited to;

To assist in keeping patient records accurate and up to date byscanning and attaching paper documents in to electronic records.

Filing scanned documents into patient electronic notes (EMIS)

Electronically filing test results and other documents/patientinformation

Perform computer searches and data collection to supportpractice enhanced services and ensure clinical safety.

Keeping all records including staff trainings up to date for CQCpurposes.

Monitoring telephone call queue daily.

To liaise with reception manager to make sure all tasks arecompleted at the end of day.

Helping patients by dealing with requests or questions in apolite, professional and efficient manner

Telephoning patients to inform them about prescriptions, tomove/book or rebook appointments, or gather personal data in a sensitivemanner, such as smoking status, when asked to do so

Printing and distributing repeat prescriptions

Registering patients, ensuring that information is checked anddocumented accurately

Prepare medical reports and other requests for information areprocessed accurately and in a timely manner, ensuring practice protocolsregarding information governance and confidentiality are adhered to

Record-keeping, distribution of documents, filing are allundertaken accurately and efficiently

Taking responsibility for the scheduling and co-ordination ofmeetings

Management of the generic email inbox

You should have previous administrative experience, preferablyfamiliar with EMIS Web GP system. Good written and verbal communication skillsare essential together with highly effective organisational and planningskills.

Person Specification

Qualifications

• Higher Degree or 2 years experience of GP clinical system EMIS WEB
• Experience of working in a GP practice

Experience

• Excellent communication skills (written and oral). Applicants must have excellent I.T skills .Please see job description .
• Experience of working in GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.