Clinical Administrator

NHS; Huddersfield; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in healthcare is seeking a Clinical Administrator at Castleholme Lodge in Huddersfield. The role involves a variety of administrative support tasks, requiring strong organizational and communication skills, as well as proficiency in Microsoft Office applications. The ideal candidate will be skilled in maintaining confidentiality and capable of multitasking in a fast-paced environment. Join a dynamic team focused on delivering excellent care and enjoy numerous employee benefits, including career development opportunities and a supportive work-life balance.

Benefits

33 days annual leave Pro Rata including Bank Holidays

Free meals and parking

Wellbeing support and activities

24-hour GP Service

Career development and training

Pension contribution

Life Assurance

Enhanced Maternity Package

Qualifications

• Secretarial and/or HR Administration experience required.
• Experience in minute-taking and using MS Word, Excel, PowerPoint, and Outlook.
• Maintaining confidentiality and security in handling information.

Responsibilities

• Scheduling and minute-taking for clinical meetings.
• Organizing and filing documentation, overseeing trackers and spreadsheets.
• Liaising with primary care services and managing general office function.

Skills

Organizational skills

Communication skills

Confidentiality awareness

Strong computer skills

Education

4 GCSE’s at grade C or above including English and Mathematics

ECDL, RSA II, Typing/Word Processing or equivalent

Tools

Microsoft Office

Job description

The Clinical Administrator role at Castleholme Lodge in Huddersfield involves providing administrative support to the clinical team, including meeting coordination, file management, and liaising with primary care services. The successful candidate will have experience in secretarial or HR administration, strong computer skills, and the ability to maintain confidentiality.

Main duties of the job

As a Clinical Administrator, you will be responsible for a range of administrative tasks, such as scheduling and minute-taking for clinical meetings, overseeing trackers and spreadsheets, organizing and filing documentation, ordering stationery, and supporting the clinical team with information management. You will need to have strong organizational and communication skills, as well as experience in using Microsoft Office applications.

About us

Elysium Healthcare is an established, stable, and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is an opportunity for the successful candidate to grow and develop within the organization.

Job responsibilities

Are you an experienced Administrator who is able to multitask and has a keen ability to learn? Start a career where you are valued and supported in everything you do by joining the team at Castle Holme Lodge as a Clinical Administrator. As a Clinical Administrator, being organised and keeping the general office function running smoothly will be second nature; files will be in the right place and kept confidential, post will be cascaded, phones will be answered in a friendly and helpful way, and spreadsheets will be up to date and logical. At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That’s what delivering great healthcare should feel like

As a Clinical Administrator you will be:

•Meetings and minutes (clinical meetings unless covering for workforce admin) •Planning meetings into calendar and inviting relevant people •Oversight and inputting information on to trackers and spreadsheets •Photocopying, organising, filing, booklet making and archiving documentation relating to clinical care •Ordering stationary •Working with clinical team to ensure streamlined management of paperwork •Management of some post and letters •Preparing formal letters •Some contact and liaising with primary care services (this is mainly done by management and nursing team but at times will require support) •Inputting and management of some information on care note EPR (as required) •Support the clinical team with putting information on to the system or shared drive •Answering phone and door

To be successful in this role, you will:

•Secretarial and/or HR Administration experience •ECDL, RSA II, Typing/Word Processing or equivalent •4 GCSE’s at grade C or above (including English and Mathematics) or equivalent •Experience of minute taking and strong skills in MS Word, Excel, PowerPoint, and Outlook. •Knowledge of working with systems to support HR and Finance Departments. •Awareness and knowledge in following confidentiality and security

Where you will be working:

Castleholme Lodge issituated in Huddersfield with excellent transport links to the surrounding areas. It is undergoing a complete refurbishment to ensure best environment for service users and staff to thrive in.

Castleholme Lodge will be a 20 bed Care Home with nursing, providing a range of mental health services for adults with severe and enduring mental health difficulties. It will form part of a cluster of Elysium services across the Yorkshire and Midlands region that work closely together in support of each other.

What you will get: •Annual salary of £25,058 •The equivalent of 33 days annual leave Pro Rata (inc Bank Holidays) – plus your birthday off! •Free meals and parking •Wellbeing support and activities to help you maintain a great work-life balance. •24 hour GP Service to ensure you are the best you can be •Career development and training to help you achieve your career goals. •Pension contribution to secure your future. •Life Assurance for added peace of mind. •Enhanced Maternity Package so you can truly enjoy this special time. There is also a range of other benefits including retail discounts, special offers and much more. About your next employer: You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.

Person Specification

Qualifications

• To be successful in this role, you will need to have secretarial and/or HR administration experience, as well as ECDL, RSA II, Typing/Word Processing or equivalent qualifications. You should also have 4 GCSEs at grade C or above, including English and Mathematics, and experience in minute-taking and using MS Word, Excel, PowerPoint, and Outlook.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.