Clinic Coordinator

Surrey Park Women’s Clinic; England; Presencial; GBP 22.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

32 days annual leave including bankhol

Life assurance

Pension plan

Workplace Nursery Scheme

MyGym discounts

Staff treatment discounts

EV Car Scheme and Cycle2Work

Perkbox benefits platform

Health and wellness programmes

Ongoing learning and development机会

Descripción de la vacante

Surrey Park Women's Clinic, part of JD Healthcare Group, seeks a Clinic Coordinator to manage front-of-house operations and deliver an exceptional patient experience. You will be the first contact, handle queries, schedule appointments, and support clinic management to keep daily operations running smoothly.

Ideal candidates will have strong interpersonal skills, proficient in Microsoft Office, patient management systems and CRM platforms, with a calm, friendly approach in a fast-paced

Formación

• Excellent interpersonal and communication skills in a patient-focused setting.
• Confident user of Microsoft Office (Outlook, Word, Excel, Teams) and patient management systems.
• Ability to manage multiple priorities with accuracy in a busy clinic.

Responsabilidades

• Act as the first point of contact for reception-related queries and maintain a welcoming environment.
• Support new patient inquiries via website or phone and record information in the CRM.
• Oversee appointment scheduling, patient registration, invoicing and daily financial reporting.
• Manage patient queries and bookings and coordinate stock for reception and clinic supplies.

Conocimientos

Interpersonal skills

CRM platforms

Microsoft Office

Multi-tasking

Customer service

Herramientas

CRM systems

EMR

Descripción del empleo

About Us

JD Healthcare Group is one of the UK's leading fertility and reproductive healthcare providers, operating brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic and Elective Egg Freezing across the United Kingdom. Since 1985, we have been supporting individuals and families through some of the most significant journeys of their lives — combining world-class clinical expertise with genuine human care. Everything we do is driven by a shared purpose: helping people build the families they dream of.

JD Healthcare Group is one of the UK's leading fertility and reproductive healthcare providers, operating brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic and Elective Egg Freezing across the United Kingdom. Since 1985, we have been supporting individuals and families through some of the most significant journeys of their lives — combining world-class clinical expertise with genuine human care. Everything we do is driven by a shared purpose: helping people build the families they dream of.

About The Role

As a Clinic Coordinator for Surrey Park Women's Clinic, you'll take on front-of-house operations, ensuring every patient, visitor and partner who comes through our doors receives a consistently exceptional experience. You'll be part of the reception team, manage patient queries, and work closely with clinic management to keep day-to-day operations running smoothly and to the highest standards. It's the kind of role where no two days are identical, and where your organisational skills and natural warmth will genuinely shape the patient journey. If you thrive in a fast-paced, people-focused environment and want your work to carry real meaning, we'd love to hear from you.

What You Will Do

• Act as the first point of contact for reception-related queries and ensuring a welcoming, well-organised patient environment at all times
• Support with all new potential patients via the website and/or patient enquiries via the telephone, and to record all necessary information on our CRM platform.
• Oversee appointment scheduling, patient registration, invoicing and end-of-day financial reporting with accuracy and efficiency
• Manage patient queries and bookings
• Coordinate stock control for reception and clinic supplies, ensuring timely ordering and inventory management

What We Are Looking For

Essential

• Excellent interpersonal and communication skills, with a natural ability to create a welcoming, calm environment for patients and colleagues
• Confident user of Microsoft Office (Outlook, Word, Excel, Teams), patient management systems, CRM platforms and electronic medical records (EMR)
• Strong ability to manage multiple priorities simultaneously, maintaining accuracy and meeting deadlines in a busy clinic setting
• A patient-focused approach — friendly, empathetic and responsive at every stage of the patient journey

Desirable

• Previous experience in a receptionist, front-of-house or customer service role, ideally within healthcare or a private clinic setting
• Experience handling appointments, bookings and patient or customer enquiries
• Familiarity with payment processing and basic financial administration
• Exposure to fast-paced, customer-focused environments with high service standards

What We Offer

• 32 days annual leave including bank holidays
• Life assurance
• Pension plan
• Workplace Nursery Scheme
• MyGym discounts
• Staff treatment discounts
• EV Car Scheme and Cycle2Work
• Perkbox benefits platform
• Health and wellness programmes
• Ongoing learning and development opportunities

Equal Opportunities

JD Healthcare is an Equal Opportunities employer. We are committed to diversity and inclusion and encourage applications from all backgrounds.