Clinic Coordinator

NHS Jobs; Bath; On-site; GBP 22,000 - 28,000; Full time

Job summary

University Hospitals Bristol and Weston NHS Foundation Trust is seeking an administrator to manage outpatient waiting lists and scheduling across a designated specialty in an NHS setting.

You will book patients in line with Trust policies, coordinate clinic templates, and liaise with GP practices to obtain missing referrals while supporting timely access targets.

Responsibilities

• Book patients according to the Trust Effective Management of Waiting List Policy.
• Maximise clinic utilisation by booking within the timescales in the policy.
• Manage clinic templates within a designated specialty and respond to changes (cancellations, annual leave, sickness, additional clinics).
• Manage the specialty patient targeting list (PTL) by tracking, booking and closing patient episodes to meet deadlines and targets.
• Generate and post partial booking letters for the designated specialty.
• Expedite appointments for patients upgraded during triage and re-booking to meet targets, including cancer targets.
• Liaise with GP practices to retrieve missing referrals or additional information.
• Inform the Clinic Coordinator Manager when capacity is not available to book patients within agreed step-down targets.
• Cross-cover other specialties as required in the absence of colleagues.
• To generate and post partial booking letters for the designated specialty in

Job description

To book patients according to the Trust Effective Management of Waiting ListPolicy. To maximise clinic utilisation, ensuring patients are booked according to thetimescales within the Trust Effective Management of Waiting Lists Policy. To have responsibility for the management of clinics templates within a designatedspecialty including responding appropriately to changes, eg clinic cancellations,annual leave, sickness and additional clinics. To manage the specialty patient targeting list (PTL) by tracking, booking and closingpatient episodes ensuring all patients are booked by the agreed deadlines andaccording to local, regional and national outpatient access targets.To generate and post partial booking letters for the designated specialty in accordancewith the Trust Effective Management of Waiting Lists Policy.To expedite appointments for patients upgraded during the triage process cancelling and re-booking as necessary to achieve targets including the Cancertarget.To liaise with GP practices to retrieve missing referrals or gain additional informationwhen necessary.To inform the Clinic Coordinator Manager when capacity is not available to bookpatients within the agreed step-down targets.To cross-cover other specialties as required in event of absence of colleagues. To generate and post partial booking letters for the designated specialty in

University Hospitals Bristol and Weston NHS Foundation Trust

University Hospitals Bristol and Weston NHS Foundation Trust