Clinic Admin Assistant - MHULS/CBT

Cardiff University; Cardiff; On-site; GBP 25,000 - 26,000; Full time

Benefits offered by this job

35 days leave

Local pension

Cycle to work

Living Wage employer

Job summary

Cardiff University is advertising a full-time Clinic Admin Assistant role (MHULS/CBT) to support NHS Mental Health teams within the university complex in Cardiff. The role involves handling routine administrative tasks including appointment booking and data collection for MHULS and CPTUC, and coordinating with Student Services and NHS partners.

The post is fixed-term until 31 October 2027, with salary and benefits described.

Qualifications

• Experience in administrative roles within healthcare or university settings.
• Good communication and data handling skills.
• Ability to organise appointments and collect data.

Responsibilities

• Provide administrative support to NHS Mental Health teams in Cardiff University.
• Book appointments and collect data for MHULS/CPTUC.
• Coordinate with Student Services and NHS partners as needed.

Job description

Job Advert

Clinic Admin Assistant - MHULS/CBT

The role holder will provide administrative support to the NHS Mental Health teams based in Cardiff University including the Cardiff Psychological Therapies University clinic (CPTUC) and the Mental Health University Liaison Service (MHULS) as part of the South East Wales Mental Health Partnership.

The role includes engaging in and completing a range of routine tasks to meet operational and client service requirements including appointment booking and data collection for the MHULS and CPTUC. The teams are based in the Centre for Student Life, but clinics may be scheduled in an alternative Cardiff University building if required. There may also be need to attend meetings in partner organisation building which many include NHS sites.

The role requires a good communicator due to the collaborative nature of the work which includes all the Student Services Teams for the four Higher Education Institutes in the Cardiff region and NHS Mental Health and Primary Care partners.

The role holder will provide administrative support to the NHS Mental Health teams based in Cardiff University including the Cardiff Psychological Therapies University clinic (CPTUC) and the Mental Health University Liaison Service (MHULS) as part of the South East Wales Mental Health Partnership.

The role includes engaging in and completing a range of routine tasks to meet operational and client service requirements including appointment booking and data collection for the MHULS and CPTUC. The teams are based in the Centre for Student Life, but clinics may be scheduled in an alternative Cardiff University building if required. There may also be need to attend meetings in partner organisation building which many include NHS sites.

The role requires a good communicator due to the collaborative nature of the work which includes all the Student Services Teams for the four Higher Education Institutes in the Cardiff region and NHS Mental Health and Primary Care partners.

The role is currently fixed term but could be extended if further funding is secured.

The South East Wales Mental Health Partnership includes Cardiff University, Cardiff Metropolitan University, the University of South Wales (including the Royal Welsh College of Music and Drama) and Cardiff and Vale University Health Board. The SEWMHP is jointly funded to develop a shared programme of work which to support improving access to mental health support for higher education students across the region. The funding is secured with recurrent funding agreed on a yearly basis.

As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

The post is full time (35 hours per week) and fixed-term until 31st October 2027

Salary: £25,249- £26,093 per annum (Grade 3)

Cardiff University offers many excellent benefits, including 35 days annual leave (plus bank holidays) local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.

Date advert posted: Thursday, 1 October 2026

Closing date: Sunday, 18 October 2026

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment.

We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.

We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.

We especially welcome and encourage applications from those under‑representated groups within the University workforce, such as those who identify as LGBT+, Ethnic Minority or those with disabilities.

In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.

Hysbyseb Swydd

Cynorthwyydd Gweinyddol y Clinig – MHULS/CBT

Bydd deiliad y rôl yn rhoi cymorth gweinyddol i dimau Iechyd Meddwl y GIG ym Mhrifysgol Caerdydd gan gynnwys Clinig Prifysgol Therapïau Seicolegol Caerdydd (CPTUC) a Gwasanaeth Cyswllt Iechyd Meddwl y GIG yn rhan o Bartneriaeth Iechyd Meddwl De‑ddwyrain Cymru.

Mae'r rôl yn cynnwys cymryd rhan mewn a chwblhau ystod o dasgau arferol i fodloni gofynion gweithredol a gwasanaeth cleientiaid, gan gynnwys trefnu apwyntiadau a chasglu data ar gyfer yr MHULS a'r CPTUC. Mae'r timau’n gweithio yng Nghanolfan Bywyd y Myfyrwyr, ond efallai y bydd clinigau yn cael eu trefnu mewn adeilad arall ym Mhrifysgol Caerdydd os oes angen. Efallai y bydd angen mynd i gyfarfodydd mewn adeiladau sefydliadau partner, y mae llawer ohonynt yn cynnwys safleoedd y GIG.

Bydd angen i deiliad y rôl fod yn gyfathrebwr da oherwydd natur gydweithredol y gwaith sy’n cynnwys yr holl Dimau Gwasanaethau Myfyrwyr ar gyfer y pedwar Sefydliad Addysg Uwch yn rhanbarth Caerdydd a phartneriaid Iechyd Meddwl a Gofal Sylfaenol y GIG.

Bydd deiliad y rôl yn rhoi cymorth gweinyddol i dimau Iechyd Meddwl y GIG ym Mhrifysgol Caerdydd gan gynnwys Clinig Prifysgol Therapïau Seicolegol Caerdydd (CPTUC) a Gwasanaeth Cyswllt Iechyd Meddwl y GIG yn rhan o Bartneriaeth Iechyd Meddwl De‑ddwyrain Cymru.

Mae'r rôl yn cynnwys cymryd rhan mewn a chwblhau ystod o dasgau arferol i fodloni gofynion gweithredol a gwasanaeth cleientiaid, gan gynnwys trefnu apwyntiadau a chasglu data ar gyfer yr MHULS a'r CPTUC. Mae'r timau’n gweithio yng Nghanolfan Bywyd y Myfyrwyr, ond efallai y bydd clinigau yn cael eu trefnu mewn adeilad arall ym Mhrifysgol Caerdydd os oes angen. Efallai y bydd angen mynd i gyfarfodydd mewn adeiladau sefydliadau partner, y mae llawer ohonynt yn cynnwys safleoedd y GIG.

Am gyfnod penodol y mae’r rôl ar gael ar hyn o bryd ond mae’n bosibl y caiff ei hymestyn os bydd rhagor o gyllid yn cael ei sicrhau.

Mae Partneriaeth Iechyd Meddwl De‑ddwyrain Cymru yn cynnwys Prifysgol Caerdydd, Prifysgol Metropolitan Caerdydd, Prifysgol De Cymru (gan gynnwys Coleg Brenhinol Cerdd a Drama Cymru) a Bwrdd Iechyd Prifysgol Caerdydd a'r Fro. Mae SEWMHP wedi’i ariannu ar y cyd er mwyn datblygu rhaglen waith a rennir i gefnogi’r gwaith o wella gallu myfyrwyr addysg uwch i gael gafael ar gymorth iechyd meddwl ledled y rhanbarth. Mae’r cyllid yn cael ei sicrhau gyda chyllid rheolaidd y cytunir arno bob blwyddyn.

Ni yw’r brifysgol fwyaf yng Nghymru. Rydym hefyd yn gyflogwr o bwys sydd â mwy na 7,000 o staff. Rydym yn brifysgol uchelgeisiol ac arloesol mewn prifddinas hardd a llewyrchus. Gallwn roi’r cyfle chi weithio mewn sefydliad bywiog sy’n cynnig pecyn buddion gwych a chyfleoedd i gamu ymlaen yn eich gyrfa.

Swydd amser llawn (35 awr yr wythnos) yw hon am gyfnod penodol tan 31 Hydref 2027

Cyflog: £25,249- £26,093 y flwyddyn (Gradd 3)

Mae Prifysgol Caerdydd yn cynnig llawer o fuddion rhagorol, gan gynnwys 35 diwrnod o wyliau blynyddol (yn ogystal â gwyliau banc), cynllun pensiwn lleol, cynllun beicio i'r gwaith a mentrau teithio eraill, cynyddrannau blynyddol ar hyd y raddfa gyflog, a rhagor. Dyma le cyffrous a bywiog i weithio, lle mae nifer o heriau gwahanol. Rydym hefyd yn falch o gefnogi’r Cyflog Byw.

Dyddiad hysbysebu: Dydd Iau, 1 Hydref 2026

Dyddiad cau: Dydd Sul, 18 Hydref 2026

Mae Prifysgol Caerdydd wedi ymrwymo i gefnogi a hyrwyddo cydraddoldeb ac amrywiaeth a chreu gweithle cynhwysol.

Rydym o’r farn bod modd gwneud hyn drwy ddenu, datblygu a chadw ystod amrywiol o bobl o lawer o gefndiroedd gwahanol.

Felly, rydym yn croesawu ceisiadau gan bobl o bob rhan o’r gymuned, beth bynnag fo’u rhyw, eu hethnigrwydd, eu hanabledd, eu cyfeiriadedd rhywiol, eu hunaniaeth draws, statws eu perthynas, eu crefydd neu eu cred, eu cyfrifoldebau gofalu neu eu hoedran.

Rydym yn croesawu ac yn annog ceisiadau yn arbennig gan y rhai o grwpiau nad ydynt wedi’u cynrychioli’n ddigonol o fewn gweithlu'r Brifysgol, fel y rhai sy'n uniaethu fel LGBT+, o gefndiroedd ethnig leiafrifol neu'r rhai ag anableddau.

Er mwyn helpu ein cyflogeion i sicrhau cydbwysedd rhwng eu gwaith a’u bywydau personol, byddwn hefyd yn ystyried cynigion i weithio’n hyblyg neu rannu swydd.

Caniateir i geisiadau gael eu cyflwyno yn Gymraeg, ac ni fydd cais a gyflwynir yn y Gymraeg yn cael ei drin yn llai ffafriol na chais a gyflwynir yn Saesneg.