Client Services PA

Career Legal; Birmingham; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Training & development

Competitive salary & benefits

Job summary

Career Legal is seeking a proactive Client Services PA to join its growing team on a hybrid basis. You will coordinate meetings, manage diaries, build client relationships, and support multiple projects with senior leaders and clients.

The role offers varied responsibilities, opportunities for process improvement, training, and career development in a fast-paced law firm environment.

Qualifications

• Experience as PA, Team Assistant, Administrator, Project Coordinator or similar support role.
• Highly organized with excellent attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong communication and stakeholder management skills.

Responsibilities

• Coordinating meetings, diary schedules, agendas and follow-up actions.
• Building and maintaining relationships with clients and internal stakeholders.
• Preparing, formatting and distributing project documentation.
• Tracking project timelines, actions and key deliverables.
• Supporting onboarding of new projects and maintaining records.
• Assisting with reports, presentations and management information.
• Monitoring progress and ensuring deadlines are met.
• Identifying opportunities to improve processes and increase efficiency.
• Providing general administrative and coordination support across projects.

Skills

PA experience

Stakeholder management

Organization skills

Multitasking

Meeting coordination

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Hybrid Working | Competitive Salary + Benefits

Are you an organised and proactive coordinator who enjoys keeping projects on track, managing multiple priorities, and building strong relationships with stakeholders?

We are working with a leading international law firm that is looking for a Client Services PAto join its growing team. This is a fantastic opportunity for someone with experience as a PA, Team Assistant, Project Coordinator, Administrator, or Operations Assistant who is looking for a varied and fast-paced role with plenty of stakeholder interaction.

Working closely with senior leaders and clients, you'll play a key role in ensuring projects run smoothly, deadlines are met, and processes are delivered efficiently.

Key Responsibilities:

• Coordinating meetings, diary schedules, agendas, and follow-up actions
• Building and maintaining strong relationships with clients and internal stakeholders
• Preparing, formatting, and distributing project documentation
• Tracking project timelines, actions, and key deliverables
• Supporting the onboarding of new projects and maintaining accurate records
• Assisting with reports, presentations, and management information
• Monitoring project progress and ensuring deadlines are met
• Identifying opportunities to improve processes and increase efficiency
• Providing general administrative and coordination support across multiple projects

About You:

• Previous experience in a PA, Team Assistant, Administrator, Project Coordinator, Operations, or similar support role, ideally in a Real Estate team
• Highly organised with excellent attention to detail
• Able to manage multiple priorities and work to tight deadlines
• Strong communication and stakeholder management skills
• Proactive, adaptable, and solutions-focused
• Confident using Microsoft Office, including Outlook, Word, PowerPoint, and Excel

What's on Offer?

• A varied and highly visible role with exposure to senior stakeholders
• Hybrid working and flexible working arrangements
• Excellent training and career development opportunities
• A collaborative and supportive team environment
• Competitive salary and benefits package
• The opportunity to be involved in meaningful projects and process improvement initiatives

This is an excellent opportunity for someone who enjoys coordination, organisation, and relationship management, and is looking to take the next step in their career within a forward-thinking firm.