Client Bookkeeper (12 month FTC)

Opera; Douglas; On-site; GBP 36,000 - 52,000; Full time

Job summary

Oak is seeking a diligent accounting professional to maintain client financial records, prepare VAT returns, and coordinate year-end statements. You will manage ledgers, reconcile accounts, and contribute to the preparation of financial reports for auditors.

The role requires experience with Viewpoint or similar systems, knowledge of accounting regulations, and strong IT and communication skills. A CSP background with 3+ years is preferred.

Qualifications

• Relevant qualification (e.g. CAT / AAT), or willingness to study
• At least 3 years relevant experience in a CSP or related environment
• Knowledge/experience of accounting software systems, e.g. Viewpoint and Xero
• Experience of processing invoices, reconciling accounts and maintaining accounting ledger systems
• Knowledge of the relevant legislation and regulation of financial accounts being administered, including the statutory form of financial statements and disclosure requirements
• Strong IT skills, including practical experience of Microsoft Outlook, Word and Excel
• Good numerical, analytical skills and problem-solving skills
• Good written and verbal communication skills
• Ability to work accurately with good attention to detail
• Strong customer service ethic

Responsibilities

• Ensuring that all entities have accounting ledgers set up on Viewpoint or relevant accounting system
• Ensuring that the chart of accounts is consistent with the central chart of accounts & that any additions/changes are approved by line-manager
• Ensuring the timetable of work for all clients is kept up to date
• Processing all purchase and sales invoices for client accounting
• Posting bank entries either by manual entry or upload
• Reconciling customer receipts, supplier payments and bank statements
• Ensuring monthly journals / accruals are processed as required
• Reviewing all ledger accounts to ensure they are ready for preparation of year-end statements
• Preparing year end journals
• Preparing year-end accounts file for the accountant preparing Financial Statements
• Engaging with client’s administrators with any queries of an accounting nature
• Raising Internal Invoices via Viewpoint
• Preparing aged debtor / creditor lists
• Bespoke reports as required
• Draft simple financial statements
• Completing and inputting time in the time billing system on a daily basis
• Preparation of minutes to approve Tax returns and Financial Statements
• Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the function

Skills

Numerical skills

Analytical thinking

Communication skills

Attention to detail

Customer service

Education

CAT / AAT

Tools

Viewpoint

Xero

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

OAK SUMMARY

Oak offers innovative private client, corporate and fund administration services tailored to our clients' needs. Today, Oak operates across Guernsey, Jersey, Isle of Man, Mauritius and The Bahamas with more than 250 employees administering over $27.5 billion in assets. The group is known for its client-centric approach, commitment to excellence and forward-thinking vision.

Oak is owned by Opera Limited, a new holding company backed by Pula, the family office of Stephen Lansdown, co-founder of Hargreaves Lansdown, along with like-minded shareholders such as Sealyham, the family office of Tom Scott.

Opera has welcomed Accuro, Amber (now Oak Bahamas), HFL, Meritus and Oak into the fold — each one powered by Opera, each one contributing to our shared ambition.

For more information, please visit: https://www.operalimited.com/

JOB SUMMARY

The purpose of the role is to ensure that the client’s financial records are fully maintained and updated, to prepare VAT returns, complete client bank reconciliations, to facilitate the production and filing annual financial statements and reports and ready for audit purposes (where appropriate).

KEY RESPONSIBILITIES

• Ensuring that all entities have accounting ledgers set up on Viewpoint or relevant accounting system

• Ensuring that the chart of accounts is consistent with the central chart of accounts & that any additions/changes are approved by line-manager

• Ensuring the timetable of work for all clients is kept up to date

• Processing all purchase and sales invoices for client accounting

• Posting bank entries either by manual entry or upload

• Reconciling customer receipts, supplier payments and bank statements

• Ensuring monthly journals / accruals are processed as required

• Reviewing all ledger accounts to ensure they are ready for preparation of year-end statements

• Preparing year end journals

• Preparing year-end accounts file for the accountant preparing Financial Statements

• Engaging with client’s administrators with any queries of an accounting nature

• Raising Internal Invoices via Viewpoint

• Preparing aged debtor / creditor lists

• Bespoke reports as required

• Draft simple financial statements

• Completing and inputting time in the time billing system on a daily basis

• Preparation of minutes to approve Tax returns and Financial Statements

• Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the function

KEY COMPETENCIES & SKILLS

• Relevant qualification (e.g. CAT / AAT), or willingness to study

• At least 3 years relevant experience in a CSP or related environment

• Knowledge/experience of accounting software systems, e.g. Viewpoint and Xero

• Experience of processing invoices, reconciling accounts and maintaining accounting ledger systems

• Knowledge of the relevant legislation and regulation of financial accounts being administered, including the statutory form of financial statements and disclosure requirements

• Strong IT skills, including practical experience of Microsoft Outlook, Word and Excel

• Good numerical, analytical skills and problem-solving skills

• Good written and verbal communication skills

• Ability to work accurately with good attention to detail

• Strong customer service ethic

KEY BUSINESS PARTNERS

• IOM Directors

• Client Accounting Team

• IOM Client Administration Team

• External business partners connected to the client portfolio, for example property agents