Client Accountant Croydon

Randstad Solutions Limited; United Kingdom; Remote; GBP 35,000 - 48,000; Full time

Job summary

B-hive Property Solutions is seeking a Service Charge Accountant to manage production of service charge accounts for residential blocks in the Client Accounting Team in Croydon. The role will grow with new business and some existing clients due to restructure.

You will be responsible for year-end processes, audit queries, and client reporting, liaising with estate managers and auditors. Proficiency in Excel and Word and strong numerical skills are essential.

Qualifications

• Good understanding of Residential Property Management and current legislation.
• Well developed interpersonal and oral communications skills.
• Good Excel and Word skills.
• Ability to work on own initiative.
• Good numerical skills.
• Ability to work as a team player.
• Ability to prioritise workload and work under pressure.

Responsibilities

• Prepare accounts pack and scan to Dwellant and send to auditors.
• Complete proforma aligning auditors balance sheet to PMS balance sheet.
• Maintain the Service Charge year end control sheet.
• Resolve pre-audit queries with estate manager and auditor.
• Chase auditors to complete and distribute accounts within 6 months.
• Agree draft accounts with clients and answer queries.
• Reconcile reserve balance in accounts to funds held on PMS and adjust when accounts signed.
• Issue s20b letters where accounts not issued within 6 months from year end.
• Compile packs of financial reports and send to directors on a quarterly basis.
• Oversee the production of Landlord Statements and forward funds to client.
• Assist with the setup of new properties and handover accounting positions.
• Assist with Bank Reconciliations & monitoring of cash flow.
• Assist with raising service charge demands and ground rent notices.

Skills

Excel

Word

Numerical skills

Communication

Initiative

Teamwork

Tools

Dwellant

PMS

Job description

POSITION | Service Charge Accountant
HOURS OF WORK | 9.00am to 5.30pm
LOCATION | Croydon
DIVISION | B-hive Property Solutions (CF)

Company Profile
B-hive Property Solutions is part of the Vegner Group of Companies. The Vegner Group is a property
service group established in 1991. With over 30 years' experience the business specialises in the
management of blocks of flats and offers other related services such as insurance broking, lettings
management, surveying, company secretarial and the provision of concierge staff. The group has
revenues of approximately £31m, and has over 650 employees, 180 of which are based at clients'
buildings. We also administer the employment (payroll and HR support) for a further 150-200 staff
employed directly by our clients.
Headquartered in Richmond the group operates from 18 locations across England. The highest
concentration of staff is in the Southeast of England.

Job Purpose
Managing the production of service charge accounts for residential blocks in the Client Accounting
Team. This portfolio will increase in time with new business and some existing clients due to
restructure.

Main Responsibilities

The role will include the following duties:

Year End Process

• Prepare accounts pack and scan to Document Management system (Dwellant) and send to auditors
• Complete proforma agreeing auditors balance sheet to Property Management System (PMS) balance sheet
• Maintain the Service Charge year end control sheet

Audit Queries/Draft Accounts

• Resolve any pre audit queries with estate manager and auditor
• Ensure that draft and signed accounts are scanned to Dwellant
• Chase auditors for any outstanding accounts (all accounts must be completed, signed and distributed to lessees within 6 months of the year end)
• Agree draft accounts with clients and answer any queries they may have
• Reconcile reserve balance in accounts to funds held on PMS and adjust when accounts signed
• Issue s20b letters where accounts not issued within 6 months from year end

Client Reporting

• Compile packs of financial reports and send to directors on quarterly basis
• Oversee the production of Landlord Statements and forward funds to client

Other Duties

• Assist with the setup of new properties on the system including the accounting position on handover
• Assist with Bank Reconciliations & monitoring of cash flow
• Assist with raising service charge demands in accordance with agreed timescales
• Assist with raising ground rent demands and CLRA notices according to given timescales
• Advising property managers and clients on funding issues.
• Deal with Debit & Credit Card receipts and reconciliations
• Liaising with Office Finance team on office (company) invoices payable and clients' fees for monthly management accounting purposes
• Answer and deal with telephone queries and general filing

Person Specification

• Good understanding of Residential Property Management and current legislation
• Well developed interpersonal and oral communications skills
• Good Excel and Word skills
• Ability to work on own initiative
• Good numerical skills
• Ability to work as a team player
• Ability to prioritise workload and work under pressure

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.