Clerk to governors

Magdalen College School; Brackley; Remote; GBP 28,000 - 40,000; Full time

Job summary

Magdalen College School is seeking an experienced administrator or governance clerk to support the Governing Body during its transition into the EPA Multi Academy Trust and beyond. The successful candidate will ensure strong, compliant governance and provide clerking support to the Local Governing Body with comprehensive training and ongoing support.

Key duties include organising meetings, supporting agenda planning, minute-taking to a high standard, and maintaining accurate records.

Qualifications

• Has strong administrative experience.
• Confident in the use of O365 applications and other digital systems.
• Excellent written and verbal communication skills.
• Can produce accurate minutes and professional documentation.
• Works with discretion and maintains confidentiality.
• Is proactive, reliable and able to work independently.
• Experience in academy or trust level governance clerking (Desirable).
• Is exceptionally organised and able to manage multiple deadlines.

Responsibilities

• Organising and supporting governing board meetings
• Support the Chair and senior leaders with agenda planning, meeting coordination, and document circulation
• Attend and minute meetings (typically 1.5-2 hours) to a high professional standard
• Advise on governance processes and procedures (full training will be provided)
• Maintain accurate records, including membership, attendance, declarations of interest, and policy schedules
• Provide ongoing clerking support to the Local Governing Body post transition

Skills

Meeting coordination

Agenda planning

Document circulation

Minute taking

Governance advice

Record keeping

Clerking support

Office 365

Tools

Office 365

Job description

If you are an experienced administrator, or governance clerk already, and are looking for a new challenge then we would love to hear from you. We are always happy to talk through the role with any prospective candidate, so should you wish to take up this opportunity then please contact us. This is a pivotal period for the organisation as it moves to join the EPA Multi Academy Trust. The successful candidate will play a key role in ensuring strong, compliant, and well-structured governance throughout the transition, with the support of the Trust's Governance Professional. Following the move into the MAT, the role will continue by providing clerking support to the School Academy Local Governing Body, ensuring continuity, high-quality administration, and effective oversight at local level.,

• Organising and supporting governing board meetings
• Support the Chair and senior leaders with agenda planning, meeting coordination, and document circulation
• Attend and minute meetings (typically 1.5-2 hours) to a high professional standard
• Advise on governance processes and procedures (full training will be provided)
• Maintain accurate records, including membership, attendance, declarations of interest, and policy schedules
• Provide ongoing clerking support to the Local Governing Body post transition

Working Arrangements

• Meetings are currently held remotely, with occasional face-to-face meetings as required
• Flexible working pattern, with preparation and minute-writing completed remotely
• Availability for early evening meetings is a key requirement of the role

We are looking for a motivated and professional individual to join us as the Clerk to the Governing Body. Previous experience is not necessarily required as comprehensive training and ongoing support will be provided. We are seeking someone with the right skills, attitude and willingness to learn. This is a great opportunity for someone to develop specialist governance knowledge and build a valuable professional skill set, supported by a welcoming team committed to your development.

• Has strong administrative experience
• Is confident in the use of O365 applications and other digital systems
• Has excellent written and verbal communication skills
• Can produce accurate minutes and professional documentation
• Works with discretion and maintains confidentiality
• Is proactive, reliable and able to work independently
• Experience in academy or trust level governance clerking (Desirable)
• Is exceptionally organised and able to manage multiple deadlines

The academy is willing to support the successful candidate in obtaining NGA's Level 3 Certificate in Clerking of School and Governing Boards, aimed at both new and experienced clerks working in schools or multi-academy trusts.