Clerical Assistant - Meadowburn Primary - EAD10008

East Dunbartonshire Council; Glasgow; On-site; GBP 12,000 - 15,000; Part time

Job summary

Meadowburn Primary School, part of East Dunbartonshire Council, is seeking a Clerical Assistant to provide clerical support in the school office. This is 14 hours per week spread across Wednesday and Thursday, with salaries pro-rated for part-time hours.

Duties include word processing, maintaining pupil and staff records in SEEMIS, telephone and reception duties, reprographics, ordering via Oracle Fusion, handling pupil enquiries and welfare needs.

Qualifications

• Experience in a school office environment is advantageous.
• Good IT skills are essential; familiarity with SEEMIS and Oracle Fusion is beneficial.

Responsibilities

• Word processing and general clerical duties.
• Maintain pupil and staff records in SEEMIS.
• Handle telephone, reception and reprographics tasks.
• Place orders using Oracle Fusion.
• Assist with pupil enquiries and welfare needs.

Skills

IT skills

Tools

SEEMIS

Oracle Fusion

Job description

Job Summary

Please note that salary will be pro-rated for part-time & term-time hours.

Work pattern - 14 hours per week on a Wednesday and Thursday.

An opportunity has arisen for a Clerical Assistant at Meadowburn Primary School, you will provide clerical support within the school office.

Duties will include a wide range of clerical duties which will include but are not limited to word processing, tasks associated with the maintenance of all school records in relation to pupils and staff on the Scottish Educational Establishments Management Information System (SEEMIS), telephone, reception and reprographics duties, ordering from Oracle Fusion, dealing with pupil enquiries and attending to welfare needs of pupils.

Experience of working within a school office environment would be advantageous and good IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate's first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee's wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee's final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

Individuals will be treated in a polite, friendly and welcoming manner.

Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

We will advise you of meeting the criteria for interview normally within 3 weeks.

We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible