Administrative & Training Support Assistant

Civic Recruitment Limited; Tonyrefail; On-site; GBP 18,000 - 21,000; Part time

Job summary

Civic Recruitment Limited is seeking a Clerical Assistant for a 3-month contract with a local authority. You will provide administrative support to the Employee Relations team, handling day-to-day office functions, training administration, record management and customer service support.

Key duties include coordinating training, liaising with suppliers, arranging venues and travel, maintaining training databases, handling mail, and producing reports and documents.

Qualifications

• Previous Administration, Clerical or Office Support experience.
• Experience maintaining databases and computer-based systems.
• Experience entering and retrieving data.
• Good customer service and communication skills.
• Strong organisational skills and attention to detail.
• Ability to manage workloads and prioritise tasks.
• Experience working with confidential information.
• Ability to work independently and as part of a team.

Responsibilities

• Organise training courses, meetings and events.
• Liaise with internal departments and external suppliers.
• Coordinate venues, catering, travel and accommodation arrangements.
• Maintain training databases and records.
• Create and update course files and registration information.
• Process incoming and outgoing mail.
• Respond to telephone enquiries and take messages.
• Produce letters, reports and other documents.
• Provide filing, photocopying and general clerical support.
• Maintain accurate electronic and manual records.
• Provide cover for other administrative staff when required.
• Support the Workforce Development Team with daily administrative activities.

Skills

Administration

Clerical

Data entry

Customer service

Database management

Organisation

Tools

MS Office

Job description

Civic Recruitment Limited is seeking a Clerical Assistant for a 3-month contract with a local authority. You will provide administrative support to the Employee Relations team, handling day-to-day office functions, training administration, record management and customer service support.

Key duties include coordinating training, liaising with suppliers, arranging venues and travel, maintaining training databases, handling mail, and producing reports and documents.