Clerical Assistant

Whaplode Church of England Primary School; Spalding; On-site; GBP 19,000 - 23,000; Full time

Job summary

Whaplode Church of England Primary School is seeking a clerical assistant to provide support with front-desk reception, data input and general admin. You will greet pupils, parents and visitors, answer calls, manage mail and assist with filing, photocopying and absence reporting.

Experience in word processing and spreadsheet use is needed, along with the ability to liaise with suppliers and support school routines and events as required.

Qualifications

• Welcoming pupils, parents and visitors as first point of contact.
• Handling telephone enquiries and managing mail/ deliveries.
• Data input using word processing and spreadsheet tools.

Responsibilities

• Be the first point of contact at the school by greeting pupils, parents and visitors.
• Answer the telephone and manage incoming/outgoing mail and deliveries.
• Input data using word processing/spreadsheet software.

Skills

Reception

Data entry

Word processing

Spreadsheets

Administration

Telephone handling

Tools

Word processing software

Spreadsheet software

Job description

Core Purpose

The successful candidate will provide clerical support to the school.

Key Tasks and Responsibilities

• To be the first point of contact at the school by welcoming pupils, parents andvisitors; answering the telephone, dealing with incoming and outgoing mail andother deliveries.
• To carry out data input- word processing/spreadsheets.
• To carry out filing, photocopying, absence reporting.
• To liaise with suppliers of school meals, milk, uniform and stationery, ensuringthe school’s requirements are in place.
• Toassist with the arrangement of routines in school activities such asmedical/dental examinations, school photographs, induction evenings etc.
• Toassist with the general administration of school trips and assist withcollecting money from students.
• Dayto day contact with parents/ carers, staff and external bodies on routinematters.
• Topresent a positive personal image, contributing to a welcoming schoolenvironment which supports equal opportunities for all.
• Toperform, in accordance with any directions, which may reasonably be given toyou by your Line Manager or Headteacher from time to time, such particularduties asmay reasonably be assigned.
• Other

The duties and responsibilities in this job description are not exhaustive. Thepostholder may be required to undertake other duties that may be required fromtime to time within the general scope of the post. Any such duties should notsubstantially change the general character of the post. Duties andresponsibilities outside of the general scope of this grade of post will bewith the consent of the postholder.

Thepostholder is required to carry out the duties in accordance with LAAT EqualOpportunities policies.

Thepostholder is required to carry out the duties in accordance with the LAATHealth and Safety policies and procedures.

Allemployees need to be aware of the possible abuse of children and vulnerableadults and if you are concerned you need to follow the Academies’ SafeguardingPolicy. In addition, employees working with children have a responsibility tosafeguard and promote the welfare of duringthe course oftheir work.