Clerical Officer

Education Authority (Northern Ireland); Carrickfergus; On-site; GBP 20,000 - 25,000; Full time

Job summary

The Education Authority (Northern Ireland) is seeking a Clerical Officer in Carrickfergus to provide vital administrative support to the Principal, school staff, and Board of Governors. The role involves operating information systems, managing records, and delivering clerical support to ensure the smooth running of the school.

The ideal candidate should have five GCSE passes including English Language and Mathematics, proficiency in Microsoft Office, and effective time management skills. Flexible working options are available.

Qualifications

• Minimum five GCSE passes including English Language and Mathematics or equivalent qualifications.
• Proficiency in using Microsoft Office packages.
• Knowledge of general office administrative processes.

Responsibilities

• Provide administrative, clerical and secretarial support.
• Maintain diaries and arrange appointments.
• Operate manual and computerised information systems.

Skills

Proficiency in Microsoft Word

Time management

Organisational skills

Interpersonal skills

Customer focused approach

Education

Minimum five GCSE passes including English Language and Mathematics

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Title – Clerical Officer

Job purpose: To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.

Responsibilities

• Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
• Complete and submit all returns/records as required.
• Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
• Receive, receipt and account for all cash.
• Bank monies and maintain banking records.
• Communicate with relevant personnel and provide assistance in relation to financial procedures.
• Operate the telephone/switchboard, receive visitors and provide hospitality as required.
• Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet and internet facilities, where appropriate.
• Sort, screen and distribute all mail.
• Ensure the secure storage of valuable items and confidential documentation.
• Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
• Service meetings and draft minutes as required.
• Assist work placement students with practical tasks and assignments within the school office (where appropriate).
• Such other duties as may be assigned within the level of the post.

Essential Criteria

• Hold a minimum of five GCSE passes (Grades A*-C) including English Language and Mathematics, or equivalent or higher level qualifications, or have a minimum of three years’ demonstrable experience in an administrative/clerical role.
• Evidence of proficiency in the use of computer packages, to include Microsoft Word, Excel, PowerPoint and Outlook.
• Knowledge of the requirements of a Clerical Officer.
• Knowledge of general office administrative processes and records.
• Proven effective time management and organisational skills.
• Evidence of a customer focused approach to work.
• Ability to work effectively as a team member and also independently.
• Evidence of sound interpersonal and communication skills.
• Evidence of how your experience and approach to work reflect the school’s values/ethos.

Desirable Criteria

• Previous experience of working in an administrative role within a school environment.

Working Hours

Flexible work options available:

• Option 1: Duty during school term plus two additional weeks at the discretion of the Principal.
• Option 2: Duty for the contracted weekly hours, working during periods of school closure except when on annual leave or other authorised absence. Duties will normally be provided by the school, but alternative work and/or training may be provided by the Authority as required.
• Option 3: Work as in option 2 with the option to request periods of unpaid leave during extended school holidays or closures.

Legal and Safeguarding

In the event that the role involves regulated activity, an Enhanced Disclosure of Criminal Background will be required, and the candidate will be expected to meet the cost of the certificate.

The Education Authority is an Equal Opportunities Employer