CIMEC Project Administrator

UCL AI Centre; London; Hybrid; GBP 35,000 - 42,000; Full time

Job summary

The UCL CIMEC Project Administrator will play a pivotal role in providing high-quality administrative support for the partnership activities of the UCL Centre for International Medical Education Collaborations. Operating in a dynamic environment, the role involves meticulous management of records and finances, event coordination, and collaboration with a diverse range of stakeholders. This is an excellent opportunity for an organized and detail-oriented individual seeking to contribute to global educational projects.

Benefits

41 Days holiday

Defined benefit pension scheme

Cycle to work scheme

On-site nursery

On-site gym

Enhanced maternity, paternity and adoption pay

Employee assistance programme

Discounted medical insurance

Qualifications

• Strong track record of working in high-performing teams.
• Excellent at managing meetings and engaging stakeholders.
• Detail-oriented and deadline-driven.

Responsibilities

• Manage records, finances, travel, meetings, events.
• Support team’s partnership activities.
• Ensure effective communication with external stakeholders.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Education

Undergraduate Degree

Tools

Microsoft Office

Job description

Ref Number B02-08831 Professional Expertise Administration and Business Support Department School of Life & Medical Sciences (B02) Location London Working Pattern Full time Salary £35,930-£41,255 Contract Type Fixed-term Working Type Hybrid Available for Secondment No Closing Date 18-Jun-2025

About Us

This is an exciting opportunity to join the UCL Centre for International Medical Education Collaborations (UCL CIMEC). We have been operating since 2013 and have a sustained track record of delivering high quality partnership projects. UCL CIMEC harnesses expertise from across UCL to offer a range of services designed to enable, inform and support high-quality, scientifically rigorous and patient focused education and training globally.

Benefits

We are involved in a range of high-profile projects with partner universities and institutions around the world. Supporting the establishment of new health sciences programmes and institutions; and helping to transform and modernise existing educational programmes. UCL CIMEC believes in working with our partners to create meaningful change that continues to deliver transformative benefits long after our collaborations have formally ended. To find out more visit the UCL CIMEC website:

www.ucl.ac.uk/cimec

About The Role

The UCL CIMEC Project Administrator plays a key role in supporting the team’s partnership activities and service delivery through high-quality administrative support. This includes managing records, finances, travel, meetings, events, and project coordination. The role involves close collaboration with colleagues across UCL Medical School, the Faculty of Medical Sciences, wider UCL departments, and external stakeholders, ensuring effective communication and smooth operations

Appointment Details

• The post is grade 6, the annual salary for which ranges from £35,930 to £41,255 (including London Allowance).
• The appointment is available asap and is funded until 31 July 2026.
  
  

About You

You will have a relevant undergraduate degree or equivalent professional experience, with a strong track record of working in high-performing teams within busy environments. You are highly organised and methodical, with excellent interpersonal and written communication skills, including experience managing meetings, engaging diverse stakeholders, and maintaining accurate records. Proficient in Microsoft Office and quick to learn new systems, you are detail-oriented, deadline-driven, and able to prioritise effectively. A collaborative team player, you are adaptable, proactive, and motivated to contribute across a dynamic and evolving environment. Experience in international or higher education settings is desirable.

Application Process

• A full job description and person specification can be accessed at the bottom of this page.
• Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
• The advert will close on 18/06/2025 at 23:59 BST, however we may close the advert early if we receive a high volume of applications.
• Interviews details will be confirmed soon.
  
  

Contact Details

• If you have any queries about the role, please contact Abel Dorantes at [e-mail]
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact [e-mail]
  
  

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance
  
  

The full range of staff benefits can be found here: https://www.ucl.ac.uk/human-resources/pay-benefits/staff-benefits

Our commitment to equality, diversity and inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

UCLMS holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

You can read more about our commitment to Equality, Diversity and Inclusion here:

https://www.ucl.ac.uk/equality-diversity-inclusion/

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: CIMEC_PA_JobDescriptionandPersonSpecification_v3.pdf