Charter Party Assistant (maternity cover)

Clarksons; Greater London; Remote; GBP 28,000 - 42,000; Full time

Job summary

Clarksons seeks a highly organized Charter Party Assistant (maternity cover) to support chartering and operations teams in preparing, administering, and executing Charter Party documentation. Based in London, with the option to work remotely in Athens or New Delhi, the role requires precision, strong administrative skills, and timely processing of contractual paperwork.

You will work across chartering desks, handle document retrieval, and maintain accurate records under tight deadlines in a busy

Qualifications

• Integrity and respect – acting thoughtfully and ethically to do the right thing.

Responsibilities

• Prepare, draft, and review Charter Party agreements and related documentation using globally standard platforms.
• Coordinate the issuance, execution, and circulation of signed documentation.
• Input fixture details into internal systems with accuracy.
• Assist with updating vessel, client, and contract information.
• Liaise with shipowners and charterers for timely execution of CPs.

Skills

Integrity and respect

Drive

Relationship building

Collaboration

Resilience

Smart

Tools

MS Excel

PowerPoint

Word

Job description

Select how often (in days) to receive an alert:

Charter Party Assistant (maternity cover)

Job ID: 5494

Department: Cape

Category: Broking Operations

Location: London, ENG, GB Athens, GR Gurgaon, HR, IN

Employment Type: Fixed Term Contract

Description

Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients.

To understand more including day-to-day life at Clarksons, visit us at www.clarksons.com

Division Overview

Whether it’s moving a Handysize cargo of cement across the Atlantic, or a 180,000-tonne shipment of iron ore, our brokers work alongside our analysts and Research team to deliver a seamless service. We are the world’s biggest dry cargo shipbroker with 14 offices in six continents. Our long-standing relationships within the sector are founded on local knowledge and mutual respect.

Discover more at www.clarksons.com/broking

Role Summary

We are seeking a highly organised and detail‑oriented Charter Party Assistant to support our chartering and operations teams in the preparation, administration, and ex ecution of C harter P art y d ocumentation. This role will cover maternity leave and is critical in ensuring accuracy, compliance, and timely processing of contractual paperwork across our fixtures. The ideal candidate will have Charter Party experience, strong administrative capability, and a keen eye for detail, as well as the ability to work effectively in a fast‑paced environment in line with deadlines. The role can be based in either London or remotely in Athens or New Delhi.

What you’ll be doing

• Prepare, draft, and review Charter Party agreements and related documentation using globally standard platforms.
• Ensure CP terms are accurately reflected based on negotiated fixture recap and typed up promptly to avoid any delays to negotiations.
• Coordinate the issuance, execution, and circulation of signed documentation.

• Maintain organised digital filing for all contract-related documents.
• Track and follow up on outstanding CP information, signatures, and amendments, to ensure timely closure of CP files.
• Effectively manage professional email correspondence with colleagues and clients, ensuring timely and clear responses.

• Input fixture details into internal systems with a high degree of accuracy.
• Assist with updating vessel, client, and contract information.

• Liaise with shipowners and charterers for smooth and timely execution of CPs.
• Provide administrative support during negotiations or fixture finalisation.
• Support the chartering desk with document retrieval, record updates, and general paperwork requirements.
• Additional / ad hoc duties as required to meet the needs of the business.

What we’re looking for

• Integrity and respect – acting thoughtfully and ethically to do the right thing in accordance with Conduct Rules, and to promote and foster a respectful work environment for all.
• Drive – self-motivation and the desire and commitment to succeed, deliver excellence and make positive change.
• Relationship building – excellent communicator to effectively build strong, long-lasting relationships with colleagues, clients and others.
• Collaboration – working well with others across diverse backgrounds to share information, develop skills and deliver results.
• Resilience - persisting and adapting to changing or difficult situations and adopting a positive and focused approach.
• Smart - problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.

Other requirements

• Good understanding of, or familiarity with Charter Party agreements
• Strong administrative or contract-support background (shipping experience a plus)
• Strong typing ability
• Understanding of shipping terminology or interest in developing this knowledge
• Able to maintain confidentiality and handle sensitive commercial documents
• Highly organised with strong time-management and prioritisation skills
• Proactive and positive approach, with a willingness to learn
• Excellent attention to detail and accuracy in document handling
• Ability to work effectively under pressure and within tight deadlines
• Reliable and collaborative team player
• Professional communication skills
• Proficient IT skills (e.g. systems, MS Excel, PowerPoint, Word)