CEO Office Coordinator

Marie Curie UK; United Kingdom; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Flexible working

25 days annual leave

Group Pension with 7.5% match

Bike loan schemes

CPD opportunities

Training programmes

Wellbeing & EAP

Bereavement & family benefits

Blue Light Card access

Subsidised eye care

Marie Curie Shops discount

Job summary

Marie Curie is seeking an organised Executive Support professional to join the CEO Office as Coordinator, supporting the Head of CEO Office, CEO, COO and Chairman. You will manage calendars, co-ordinate meetings, travel and confidential information with discretion, helping the Executive team stay focused on strategic priorities.

Working in a hybrid London-based role, you will liaise with senior leaders and stakeholders, contribute to leadership programmes, and ensure smooth governance through

Qualifications

• Experience in administrative, EA/PA or coordination role.
• Diaries/meeting management for senior stakeholders.
• Strong organisation with multiple tasks and deadlines.
• Excellent communication with senior leaders.
• Confidential information handling with discretion.
• Collaborative, customer-focused approach.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide executive support to Head of CEO Office, CEO, COO and Chairman.
• Manage complex diaries and prioritise executive commitments.
• Organise meetings, events, travel and accommodation for senior leaders.
• Prepare correspondence, reports, agendas and minutes.
• Build relationships with internal and external stakeholders.
• Support Leadership Team and Board activities and logistics.
• Maintain filing and information management systems.

Skills

Diary management

Executive support

Stakeholder coordination

Discretion with confidential info

Organisation

Communication

Microsoft Office (Outlook/Word/Excel/P

Education

Tools

Microsoft Office applications

Job description

Marie Curie is the UK’s leading end-of-life charity. We are the largest non-NHS provider of end-of-life care in the UK, the only provider across all 4 nations, delivering community nursing and hospice care across the country, while providing information and support on all aspects of dying, death, and bereavement. Our leading research pushes the boundaries of what we know about good end-of-life, and our campaigns fight for a world where everyone gets to have the best possible quality of life while living with an illness, they’re likely to die from.

We are looking for a highly organised executive support professional who can manage complex administration, coordinate senior stakeholders, handle confidential information and ensure the smooth running of the CEO Office.

The CEO Office sits at the heart of Marie Curie, supporting the Chief Executive Officer, Chief Operating Officer and Chairman. Working closely with senior leaders, trustees and key stakeholders, the team plays a vital role in ensuring the smooth running of the organisation's leadership activity and helping the Executive team focus on delivering Marie Curie’s strategic priorities.

As CEO Office Coordinator (Project Coordinator), you'll be a trusted partner within the CEO Office, helping to keep our Executive team organised, connected and operating effectively. From managing complex schedules and coordinating high-profile meetings to supporting leadership programmes and handling sensitive information with discretion, your work will have a direct impact on the efficiency and effectiveness of the organisation's most senior leaders.

Your Impact:

• Provide high-quality administrative and executive support to the Head of CEO Office, CEO, COO and Chairman.
• Manage complex diaries, meeting schedules and executive priorities, proactively resolving conflicts and coordinating commitments.
• Organise meetings, events, travel and accommodation arrangements for senior leaders and leadership teams.
• Prepare and coordinate correspondence, reports, presentations, agendas, minutes and other business documents.
• Build strong relationships with internal and external stakeholders, acting as a professional and confidential point of contact.
• Support Executive Leadership Team and Board activities, including logistics and meeting coordination.
• Maintain effective filing and information management systems, ensuring records are accurate, organised and accessible.
• Work collaboratively with colleagues across the organisation to support leadership initiatives, engagement activities and cross-functional meetings.

Key Requirements:

• Previous experience in an administrative, Executive Assistant, Personal Assistant or similar coordination role within a busy and complex environment or highly regulated environment.
• Proven experience managing diaries, meetings and priorities for senior stakeholders.
• Strong organisational skills with the ability to manage multiple tasks, competing deadlines and changing priorities.
• Excellent communication and interpersonal skills, with the confidence to engage professionally with stakeholders at all levels, including senior leadership.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgement.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.li>
• A collaborative, customer-focused approach and a commitment to providing outstanding support.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.

Close date for applications: 23 August 2026.

Salary: £29,000 (+ £3,500 London Weighting Allowance if applicable)

Location: Hybrid. You will work from home and from our Embassy Gardens office in London (3 days a week)

Benefits you’ll LOVE:

• Flexible working. We’re happy to discuss flexible working at the interview stage.
• 25 days annual leave (exclusive of Bank Holidays)
• Marie Curie Group Personal Pension Scheme (we will match your contribution up to 7.5%)
• Loan schemes for bikes; computers and season tickets
• Continuous professional development opportunities.
• Industry-leading training programmes
• Wellbeing and Employee Assistance Programmes
• Enhanced bereavement, family friendly and sickness benefits
• Access to Blue Light Card membership
• Subsidised Eye Care
• 15% discount in-store at our Marie Curie Shops (Terms & Conditions apply)

At Marie Curie, our values are central to everything we do. They guide how we care for people, how we work together, and how we make decisions every day. We are committed to creating a workplace that is safe for everyone — staff and volunteers alike — supportive, inclusive and rewarding. We take stringent steps to ensure that anyone who joins our organisation are suitable for their roles and are committed to safeguarding all our people from harm. We actively consider our impact on the planet, embedding sustainability into everyday decisions to create a lasting, positive difference for the individuals we care for and the world we share.

We believe everyone should have the opportunity to thrive and fulfil their potential. Marie Curie is deeply committed to diversity, equity and inclusion, recognising both the social justice imperative and the strength a diverse workforce brings. We actively encourage applications from people of all cultures, perspectives and lived experiences.

We are happy to make reasonable adjustments throughout the recruitment process. If you require any support, please contact us at [e-mail].

Every application we receive is personally reviewed by a member of our Talent Acquisition team, and in return, we ask that your application authentically reflects you — your experience, perspective and voice.