Centre Coordinator

UCL AI Centre; London; Hybrid; GBP 43,000 - 52,000; Full time

Job summary

A leading academic institution seeks a Centre Coordinator to provide administrative support in a dynamic environment. The role involves collaboration with various teams, managing grants and HR tasks, and offering opportunities for personal and career development. The successful candidate will possess excellent communication and organizational skills, fostering a supportive and innovative workplace.

Benefits

Flexible working between office and home

Generous annual leave entitlement

Occupational pension schemes

Qualifications

• Experience in research administration, preferably in a higher education or complex environment.
• Ability to manage competing deadlines and a varied workload.
• Strong organizational and interpersonal skills.

Responsibilities

• Provide administrative support across teams, assisting the Executive Team and Governing Board.
• Support grants, purchasing, and HR administration.
• Help deliver a world-class portfolio in neuroscience.

Skills

Communication

Organizational skills

Creativity

Teamwork

Job description

Ref Number B02-08827 Professional Expertise Administration and Business Support Department School of Life & Medical Sciences (B02) Location London Working Pattern Full time Salary £43,374 £51,860 Contract Type Fixed-term Working Type Hybrid Available for Secondment No Closing Date 15-Jun-2025

About Us

The Sainsbury Wellcome Centre (SWC) commenced research operations in Spring 2016 bringing together world-leading scientists to investigate how brain circuits process information to generate perception, form memories and guide behaviour. The SWC prides itself on offering a high quality administrative, technical and operational support function, structured to efficiently support research activity and deliver effective management and operational leadership of the SWC.

About The Role

We are excited to introduce this new role to SWC; an opportunity to join our friendly Professional Services Team to provide administrative support across the teams, helping to deliver SWC’s world-class portfolio in neuroscience and transformative models of research culture. You will work closely with the Centre Manager, providing support for the regular activities of the Executive Team, Governing Board and UCL’s Faculty of Life Sciences. You will also work alongside the Finance and HR teams, supporting grants and purchasing across the Centre and supporting operational HR administration. The role includes generalist tasks across administration, HR and Finance, giving you the opportunity to use and develop skills and experience in a range of different areas. Creativity and innovation are encouraged, and we offer the opportunity for personal and career development through formal training, mentoring, and collaboration with colleagues within and outside SWC. Interviews will take place on Tuesday 1st July. This position is funded for three years in the first instance.

About You

You’ll bring experience of delivering high-quality support in a research administration role, ideally within Higher Education or a similar complex environment. You’ll be comfortable working across teams and managing a varied workload with competing deadlines. We’re looking for someone who is solutions-focused, an excellent communicator and with a creative, proactive approach to administration. Your strong organisational skills will enable you to manage a range of priorities while delivering an efficient service. Approachable, enthusiastic, and adaptable, you’ll thrive on new challenges and be keen to learn and develop new skills. This role will draw on your interpersonal and organisational skills and offers scope to shape and grow the position in ways that align with your interests whilst providing a reliable and responsive service.

What we offer

You’ll join our small and friendly team based in an award winning building in the heart of London with the opportunity to work flexibly between our office and home. There will be the opportunity for personal and career development through formal training and collaboration with central HR colleagues. SWC staff are entitled to the full range of UCL staff benefits including a generous annual leave entitlement, occupational pension schemes, excellent family-friendly policies.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. The Athena SWAN Charter recognises commitment to advancing women's careers in science, technology, engineering, maths, and medicine (STEMM) employment in academia. SWC is delighted to have received an Athena Swan Bronze Award in 2021. We stand by our commitment to positive action to improve equality and accessibility in the workplace. We will provide reasonable adjustments to enable people to work and flourish with us. SWC is proud to uphold both UCL’s Dignity at Work and Work-Life Balance policies. As a Centre we commit to fostering a positive cultural climate where all staff and students can thrive and and actively support Wellbeing@UCL.

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: Job Description and Person Specification_SWC Centre Coordinator.pdf
• download: CANDIDATE GUIDANCE.pdf