Centre Administrator

Allscreens Nationwide Ltd; Barnstaple; On-site; GBP 1,378,000 - 1,929,000; Part time

Benefits offered by this job

Annual leave 6 weeks

Pension contributions 6–8%

Employee assistance programme

Casual dress code

CPD opportunities

Chromebook & work mobile

Job summary

SPACE invites applications for a Centre Administrator to support the Bideford and Barnstaple Youth Centre teams. This 1-year fixed-term contract offers 16 hours a week, with possible up to 4 more hours as needed, and requires regular travel between sites.

You will handle admin tasks, records, cash handling, and health & safety checks, acting as the first point of contact and coordinating premises access. Evening/weekend work may be required for training and meetings.

Qualifications

• Administrative experience supporting multiple sites.
• Experience in records management and payroll processes.
• Experience handling cash and banking procedures.
• Strong receptionist and signposting abilities.

Responsibilities

• Provide administrative support for Bideford and Barnstaple Youth Centre teams across service delivery and premises management.
• Maintain accurate records and databases including membership and HR systems.
• Serve as first point of contact and signpost staff, externals and service users.
• Coordinate premises access with maintenance and cleaning services.
• Provide routine admin tasks such as photocopying, ordering and stationery management.
• Assist with payroll-related tasks and absence records.
• Support health & safety checks and meter readings for vehicles/buildings.
• Handle reception calls, mail, and cash reconciliation.

Skills

Administrative support

Reception & phone handling

Cash handling

Tools

HR systems

Job description

Do you want to help us unlock potential with young people and their communities?

Do you love a challenge?

We are looking to recruit to a one year fixed-term opportunity to work as our centre administrator for our North Team in Bideford and Barnstaple.

Note: This is fixed term as the current post-holder has themself secured a secondment opportunity as the ‘Premises and Facility Manager’ joining the Business Support Team and will be improving our capacity and capability in managing the physical assets needed to deliver a safe and quality youth work service.

About the job

Location: Bideford or Barnstaple - Regular travel will be required to both sites.

Employment Type: 1 Year Fixed-Term Contract

Hours: 16 hours per week (with the option to claim up to an additional 4 hours per week as demand/availability allows)

Interview Date: Thursday,17th September 2026

About Space

We are an ambitious and innovative charity committed to ‘unlocking potential with young people and their communities’. Building on an established reputation of successful youth work and other services, Space is seeking to support even more young people by developing current and new services and increasing the scope of what we do.

Space’s core values are:

• Integrity - doing what's right even when no one is looking
• Respect - interacting with fairness, kindness and dignity
• Determination - we give people a second chance and a third, fourth
• Collaborative - doing great things together and with others
• Accountable - managing risk, taking responsibility and be accountable to each other and our stakeholders
• Dynamic - creating fun and a little bit of weirdness

What is the role

This position provides essential administrative support to the Bideford and Barnstaple Youth Centre teams, ensuring smooth daily operations across service delivery, premises management, and general administration. Acting as the primary point of contact for the centres, the role supports facility operations, routine finance duties, health and safety checks, and database management, while upholding Space Youth Services' core values in all communications. Occasional evening and weekend work may be required for training and staff meetings.

Key Responsibilities:

• To assist in the provision of effective administrative support for our Bideford and Barnstaple Youth Centre teams
• To assist in the maintenance of accurate record-keeping and service databases, including our Young Person’s membership database and HR systems.
• To provide an effective first point of contact and signposting for staff, externals and prospective service users.
• To serve as key point of liaison for cleaning and hygiene services in the premises
• To liaise with and coordinate premises access for companies undertaking maintenance and repair work.
• To provide routine administrative support such as photocopying, ordering and stationery issue
• To provide administrative support for some personnel processes (absence, return to work, timesheets, annual leave and payroll).
• To support with H&S and monitoring checks and record keeping (eg. meter readings) with respect to vehicles and buildings.
• Reception/Telephone calls and Incoming/outgoing mail
• Cash-handling and reconciliation; Banking, Petty cash and tuck sales change etc.
• Processing of purchase orders for authorisation, ordering of goods and general finance duties as required
• Enquiry management and administration of facility letting arrangements (under the direction of Locality Manager, Lead Youth Work Practitioner and Business Support Team)
• To undertake appropriate training (anti oppressive practice/personnel-related/GDPR/ finance and ICT)
• Any other duties commensurate with the grading of the post. This role may require occasional weekend and evening work (such as for training and staff meetings)
• To commit to and promote Space Youth Services Values when working with internal and external 'customers' and regardless of whether communicating via telephone, email or face to face.

What We Offer

• Annual leave: 6 weeks for the first 5 years then increased to 7 weeks (pro-rata’d for part-time roles)
• Additional 3 Statutory days given between Christmas and new year plus bank holidays
• Pension contributions starting at 6% rising to 8% in the third year
• Employee assistance programme 24/7
• Casual dress code
• Continuous Professional Development: Formal and informal training opportunities
• Chromebook and work mobile

Safeguarding Statement and Pre-Employment Checks

At SPACE, we work with young people and are fully committed to ensuring their safeguarding and welfare is a priority at all times. As part of our Safeguarding Policy and Procedures, all of our employees, contractors and volunteers will be expected to comply. Upon a conditional offer of appointment being made, all employees will also be required to satisfy our pre-employment screening process which will include:

• An identity check (photo ID)
• Receipt of satisfactory references cover for 3 years to current
• Documentary evidence of right to work in the UK
• A satisfactory Disclosure and Barring Service (DBS)