Catering Stores Assistant

Aligra Personnel Ltd; Northampton; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company in the hospitality sector is seeking a Catering Administrator to join their dynamic team in Northampton. The successful candidate will play a pivotal role in supporting administrative functions for various events, ensuring efficient operations and exceptional service delivery. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. If you have a passion for hospitality and a commitment to excellence, we invite you to apply.

Qualifications

• Minimum of one year’s experience in a similar role.
• Fluent in written and spoken English.
• Ability to work under pressure with strong organizational skills.

Responsibilities

• Raise Purchase Orders and process invoices accurately.
• Provide comprehensive administrative support to the stores and kitchen teams.
• Conduct weekly audits of wastage and transfer data.

Skills

Communication

Attention to Detail

Organizational Skills

Education

Basic Food Hygiene Certificate

Tools

Microsoft Office

Purchasing Software

Job description

Job Title: Catering Administrator
Location: Northampton
Department: Catering
Reporting to: Stores and Production Manager
Hours: 37.5 hours per week
About the Role:
We are thrilled to offer an exciting opportunity for a Catering Stores Administrator to join our client’s dynamic team at a prestigious venue in Northampton. Renowned for their exquisite hospitality offerings, our client expertly caters to a variety of events, ranging from intimate gatherings to grand functions hosting up to 1,000 guests. With a commitment to sourcing the finest local ingredients and crafting dishes from scratch, they are dedicated to delivering unparalleled service in a vibrant, fast-paced setting.
Job Purpose:
In light of our client’s ambitious growth trajectory, the Catering Stores Administrator will play a pivotal role in ensuring the seamless execution of services and events.

This role requires adherence to company policies and processes, bolstering the continued success of the enterprise through effective and efficient administrative support.
Key Responsibilities:
Raise Purchase Orders (POs) and Process Invoices:
* Ensure all POs and invoices are meticulously processed according to company procedures, supporting the smooth function of financial operations.
Effective Communication:
* Act as a crucial liaison between departments and stakeholders, ensuring the accurate recording and dissemination of information vital to team operations.
Administrative Support:
* Provide comprehensive administrative support to the stores and kitchen teams, facilitating seamless daily and event operations.
Collate and Print Documentation:
* Prepare function sheets, briefing packs, event paperwork, and order templates for the stores team, ensuring all events are thoroughly prepared.
Audit and Review Data:
* Conduct weekly audits of wastage and transfer data through the purchasing IT system, maintaining stringent accuracy in records.
Meeting Attendance:
* Participate actively in weekly and monthly team and site update meetings, as well as event briefings, to stay informed and contribute valued input.
Reconcile Supplier Invoices:
* Promptly process purchase order requests and reconcile invoices, addressing any discrepancies efficiently.
Internal Transfers:
* Manage food and beverage transfer paperwork with precision, utilising purchasing software to ensure efficiency.
Team Responsibilities:
Support Other Departments:
* Collaborate with other departments and the Head of Catering on project work, fostering a supportive and team-oriented environment.
Event Assistance:
* Proactively assist during major events, ensuring smooth operations and delivering exceptional guest experiences.
Manage Business Logs:
* Oversee business logs, delivery notes, wastage and transfer logs, and allergen updates using purchasing software to ensure compliance and efficiency.
Review Processes:
* Regularly assess and refine processes and procedures for optimal performance.
Monitor Reports:
* Implement update reports through purchasing IT systems, menu display software, and till systems to maintain accuracy.
Month-End Reporting:
* Assist in compiling month-end information and reporting templates for comprehensive financial analysis and oversight.
Performance Responsibilities:
Performance will be evaluated against objectives established through the Personal Development Review (PDR) process and the successful completion of agreed-upon business objectives.
Key Relationships:
* Retail Catering, Conference & Banqueting, and Corporate Events teams
* Business departments, suppliers, contractors, and stakeholders
Knowledge, Skills, and Qualifications:
* Minimum of one year’s experience in a similar role
* Proficiency in Microsoft Office and Teams
* Fluent in written and spoken English with strong communication skills
* Ability to work under pressure, demonstrating organisation and efficiency
* Strong attention to detail and a pride in your work
* Professional, warm, and personable demeanour
* Minimum of a Basic Food Hygiene Certificate
* Understanding of IT systems and processes
* Flexibility for occasional weekend work during major events

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