Cash & Accounts Receivable Assistant

Petroassist UK Limited; Loanhead; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a dynamic finance team in a leading company specializing in forecourt equipment. This role involves cash and accounts receivable administration, where you'll utilize your Excel and ERP skills to manage bank transactions and invoices. You'll build relationships with customers while ensuring efficient financial processes. The company values growth and offers support for professional qualifications, making it a great place to enhance your career. If you're a detail-oriented individual looking for a supportive environment, this opportunity is perfect for you.

Benefits

Support for professional qualifications

Friendly team environment

Opportunities for growth and development

Qualifications

• Essential intermediate Excel skills and competent IT skills.
• Experience in accounts receivable administration is a plus.

Responsibilities

• Post bank transactions and perform daily bank reconciliations.
• Raise invoices and maintain a comprehensive invoice register.
• Collaborate with departments to resolve financial issues.

Skills

Intermediate Excel skills

ERP software

Customer relationship management

Tools

Microsoft Excel

ERP system

Job description

The Petrotec Group was founded in Portugal in 1983. Over the years, we have followed an ambitious path, investing in innovation that has helped build our strong reputation and expand internationally.

We are a leading market player, operating directly in 8 countries and through distributors in over 84 countries, with 20 companies under our umbrella. The Petrotec Group focuses on manufacturing, marketing, and providing technical support for equipment and systems used in the storage, distribution, and retail sectors of the oil and non-oil industries.

Our identity and culture of ambition are driven by our people, who bring expertise, talent, and passion to everything they do. We value excellence, trust, and stability, and are committed to providing our over 1100 employees opportunities for growth and development. This dedication has enabled us to achieve consistent success for more than 40 years.

Petroassist UK Ltd, part of the Petrotec Group, is a nationwide business specializing in sales, service, and installation of forecourt equipment, including Fuel Pumps, EV Charging stations, Payment Terminals, Tank Gauges, EPOS systems, Car Wash & Valeting services, and other related equipment.

Summary

We are seeking a team-oriented individual to join our small Finance Team. You will handle cash and accounts receivable administration, utilizing Microsoft Excel and ERP software to reconcile bank accounts and process invoices efficiently. Building professional relationships with customers and internal departments will be key to your success.

You will be part of a friendly team providing equipment, installation, and maintenance services across the UK. After a temporary probation period, high-performing candidates may be offered a permanent position.

Our office is located in Loanhead, near Edinburgh. We support employees in pursuing professional qualifications to enhance their careers.

Position Responsibilities

Cash & Banking

• Post bank transactions to the ERP system, allocating credits and debits appropriately
• Perform daily bank reconciliations
• Prepare end-of-month bank reconciliations for all accounts
• Update currency conversion rates at month-end

Accounts Receivable

• Raise invoices for all Sales & Service orders
• Create Sales/Service orders as needed
• Post credit memos and returns
• Maintain a comprehensive invoice register
• Develop professional relationships with customers
• Manage customer portals (upload invoices, proof of delivery, etc.)
• Prepare and send customer statements
• Respond promptly to queries in the accounts receivable mailbox
• Monitor invoice due dates and follow up on overdue payments

General Administration

• Collaborate with other departments to resolve issues
• Own certain balance sheet reconciliations
• Provide ad hoc administrative support to the finance team
• Answer customer calls and resolve inquiries

Qualification Requirements

• Intermediate Excel skills and competent IT skills are essential